Team Administrator

Job Summary

At our Filton site in Bristol, we specialise in the design and manufacture of large complex structural wing assemblies, detailed metallic components and wing systems for a combination of both civil and military aircraft. We are seeking a new Team Administrator to provide administrative and secretarial support to the Head of Business and the senior  Wing Assembly team. This is a busy and varied role perfect for someone with excellent administration and organisational skills who enjoys keeping all the plates spinning. Joining a committed and friendly team, it encompasses general secretarial and administrative work such as typing, taking minutes, helping to prepare presentations, diary maintenance via outlook, customer/visitor facilitation, organising meetings and workshops, maintaining filing systems and travel bookings. 

How You'll Contribute

The Team Administrator will contribute to the following:

• Provide general secretarial and administrative work for managers, typing, report typing, minutes, presentations, diary maintenance via outlook, customer/visitor facilitation, circulating information to relevant team members as required, organising meetings and workshops/ facilitation of conference room booking, maintain filing systems, travel booking, order of stationery in Buyside, preparation for management meetings, holiday management


• Select relevant information that keeps the manager up-to-date while he is out of the office without burdening him with unnecessary paperwork. Deal with as much correspondence that 
  comes in as possible (completing appropriate response; liaising with relevant people involved; or moving things forward to the next stage). 


• Maintain the smooth running of the office at all times especially during the manager’s absence


• Support general administrative assistance to team members


• Process expenses for the managers, plus other members of the team and maintain expenses records, in addition, assist other team members with expenses as and when required.


• Monitor general absence i.e. sickness and clockings


• Liaise with HR and appropriate managers for subcontract recruitment


• Be responsible for the communication KPIs and the updating of the KPI board


• Be responsible for administration of the skills matrix, liaising with mangers as appropriate


• React positively and quickly to all tasks even when work is routine, ensuring an appropriate response to all calls and correspondence. 

What you'll Bring

To help us make a difference, you’ll bring your passion and expertise/ talent for what you do along with the following skills, experience, qualifications and attributes:

Essential

• Excellent administration skills including the ability to effectively use IT programmes such as Outlook, Word, Powerpoint & Excel

Behaviours:

• Strong communication skills – diplomacy, influencing 


• Comfortable working as part of a team 


• Customer focus & Drive and commitment 


• Time Management skills 


• Must be articulate, confident and able to work well under pressure 


• Must be able to demonstrate initiative and self-motivation 


• The ability to deal with very senior members of staff

What We'll Offer

Once you’re on board you’ll get the following perks and benefits:

• Industry Leading Pension Scheme = we’ll match your contributions up to 8% on a 1 : 1.5 basis


• Flexible working hours including the ability to finish at 12noon on a Friday


• Life Assurance 8 x salary


• 25 days' holiday + bank holidays


• Income protection


• Shopping discounts


• Free on-site parking, canteen, shop, bike sheds and a Cycle To Work Scheme


• Employee Assistance Programme


• A collaborative, dynamic working environment with significant career development opportunities