Team Assistant

A Birmingham-based legal company that has been offering expertise since the 1930’s is looking for a Team Assistant.

From humble beginnings to their present-day success, they continue to uphold the timeless values instilled by their founding fathers, ensuring that their legacy of legal expertise and client commitment endures for generations to come.

As Team Assistant, you will:

• Act as a key point of contact between the team and external clients, handling enquiries and correspondence.
• Screen calls and emails, manage diary appointments and meeting schedules, and ensure key priorities and deadlines are flagged appropriately.
• Provide high-quality administrative and organisational support to all the senior team members, helping manage priorities and day-to-day tasks effectively.
• Work with the firm’s LMS system to scan and save client identification and documentation securely, in accordance with compliance procedures.
• Ensure the team has all necessary documentation and details required ahead of their meetings.
• Organise internal team meetings and record minutes and actions arising from meetings.
• Prepare correspondence and documents through audio, copy typing or verbal instruction and word processing in a timely manner.
• Prepare mail and enclosures for dispatch.
• Produce ad-hoc reports and presentations.
• Carry out copying and scanning.
• Provide support to other secretaries during busy periods.
• Ensure the confidentiality of all the Firm’s and client’s documentation and information.
• Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the Firm’s detailed procedures contained in the Lexcel Office Manual.

As Team Assistant, your standard working hours will be Monday-Friday, 09:15-15:15 (35 hours per week, office based). In return, you will receive a salary of £25,000 - £27,000 per annum.

To apply for this role as Team Assistant, please click apply online and upload an updated copy of your CV.

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