Team Assistant to Retail Asset Management

Role Title: Team Assistant to Retail Asset Management

Location: Marble Arch, London

Division: Retail

Reporting to: Head of Retail Assets (Midlands & South West)

The Role

You will predominantly be responsible for supporting the Retail Asset Management team who look after our Midlands & South West portfolio. This is a newly created team that consists of five Asset Managers.

Key Responsibilities 

• First point of contact for all incoming calls and correspondence from Retailers & Advisors
• Diary management - arranging meetings/ conference calls and booking meeting rooms
• Managing team meetings, collating and agreeing the agenda, taking minutes, ensuring following up in the required timescales
• Producing documents to tight deadlines ensuring high attention to detail
• Build, develop and manage relationships with all internal and external parties
• Close liaison with Executive PA's and to ensure priorities are communicated and any outstanding matters are followed up in a timely manner
• Ensuring the Customer Relationship Management system is kept up to date
• Travel arrangements - organising flights, hotels etc.
• Maintaining contacts - ensuring contact details are kept up-to-date.
• General administration - photocopying, scanning, binding documents, filing, expenses, payment of invoices
• Future opportunity for inbox management of Head of Retail Assets (Midlands & South West)

Requirements

• Experience of working in a similar team assistant or PA role at a FTSE 250 company
• Must have an excellent attention to detail and accuracy
• Flexibility - must be able to deal with different levels of workload
• Strong knowledge of MS Word, Outlook and knowledge of PowerPoint, Excel and Adobe Acrobat Pro is also required
• Must be able to self-manage and prioritise own workload
• Have excellent written and oral communication skills
• Confidence to manage the team and be a good team player
• Ability to use own initiative
• Must be able to work well under pressure
• A professional attitude,  demonstrate great initiative and excellent organisational skills
• Must have awareness of and ability to maintain confidentiality

Please note that we endeavour to get back to all applicants within 28 days. If you haven't heard from us within this period, please assume that you have been unsuccessful on this occasion.

At British Land we manage, develop and finance a portfolio of high quality properties. We are a FTSE100 company structured as a Real Estate Investment Trust. Places People Prefer is at the heart of what we do, we create outstanding places that make a positive difference to people's everyday lives. We are proud of the scale of our portfolio: Nearly 100,000 people live or work in our properties. They are visited around 350 million times each year and over 1,000 different organisations have chosen of our properties as their home. We have £18.8bn assets under management of which we own £12.8bn; our portfolio includes UK retail, Central London offices and prime residential. We have a small head office of around 250 people and outsource many aspects of our business; the size of our team encourages increased responsibility and entrepreneurialism.

All employees are required to inform their Line Manager in advance of their application. Applicants must have completed a minimum of 12 months in their current role. The deadline for internal applications is 2 weeks from the posting date of the position.