Technical Data and Document Controller

PAYE and Umbrella payments only.

Key Responsibilities

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Maintain and update asset records across information management systems, databases and CAFM platforms.

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Support the handover of asset information for maintenance and operations, including PPMs, maintenance plans and spare parts.

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Maintain accurate electronic and paper records to support contractual handback requirements.

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Prepare asset data, trend analysis, dashboards and management reports.

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Produce weekly and monthly reports covering asset performance, lifecycle tasks and contractual requirements.

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Support audits and statutory, mandatory and technical compliance checks.

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Work with internal teams to ensure asset databases remain accurate and up to date.

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Identify and escalate risks relating to asset data integrity.

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Monitor specialist subcontractor performance against SLAs and contract requirements.

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Provide general administration and facilities coordination support as required.

Success Measures

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Accurate asset capture and validation across M&E, building fabric, statutory maintenance and lifecycle tasks.

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Effective management of multiple workloads in line with contractual SLAs and client requirements.

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Accurate reporting, record management and compliance with information governance requirements.

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Strong communication and stakeholder management.

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Good organisation, prioritisation and problem-solving skills.

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A proactive, flexible and collaborative approach.

Skills & Experience

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Valid SC security clearance is essential.

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Advanced Microsoft Excel skills and experience with Microsoft 365 applications.

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Experience using CAFM databases, such as Concept Evolution.

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Experience with asset capture software, such as Mobiess.

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Level 4 or above technical or numerical qualification involving numerical analysis.

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Strong numerical, analytical and problem-solving skills.

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Ability to produce clear, accurate reports and present data effectively.

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Excellent organisation, time management and communication skills.

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Ability to work independently, manage competing priorities and contribute effectively within a team.

Core Competencies

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Delivering results.

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Clear communication.

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Customer focus.

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Collaboration and teamwork.

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Continuous improvement
Only candidates based in UK and eligible to work in UK are allowed