Technology Team Administrator

Job Description:

This is an exceptional opportunity to work as a for one of the area’s employers of choice. The Technology Administrator will support the company technology function running smoothly day to day, covering administration and departmental operations. The Technology Administrator will be highly organised and proactive and wanting to build a broader understanding of technology delivery. As experience develops, there is scope to work across infrastructure, applications, cyber security, data, and change programmes.

To apply for the Technology Administrator role you should have budget administration or supplier and contract management experience, plus travel and event coordination skills. Experience in a technology, professional services, or corporate environment with a strong interest in technology, innovation, or business transformation. Due to the location of the role, your own transport is essential.

You will be rewarded with a competitive benefits package including an enhanced annual leave allowance, monthly wellness contribution, free on-site parking, employee benefits and discounts platform and a fun and inclusive social calendar! The role will be working on a hybrid basis, with three days a week in the office.

Key responsibilities

* Support the team's operational and project budgets; raise purchase orders and track them through approval, invoicing, and payment.

* Assist with monthly reconciliations, accruals, forecasting, and financial reporting.

* Maintain records of supplier contracts, support agreements, spend, and renewal schedules, flagging key renewal dates in good time.

* Work with Finance, suppliers, and technology managers to resolve invoice and payment queries.

* Support cost optimisation by gathering quotations, tracking licence utilisation, and assisting with negotiations..

* Coordinate UK and international travel: flights, rail, hotels, visas, and itineraries, optimising cost where possible and providing support during disruption.

* Maintain travel records and assist with expense administration.

* Organise strategy days, workshops, leadership events, and team socials, including venues, catering, AV, communications, and attendees.

* Provide administrative support to the Technology leadership team, including diary and meeting coordination.

* Prepare agendas, presentations, and meeting materials. Ensure reporting deadlines are met.

* Maintain departmental records, documentation repositories, operational trackers, and process documentation.

* Support onboarding for new team members, contractors, and suppliers.

* Assist with hardware ordering, software licensing, and asset management, and support operational processes across infrastructure, applications, cyber security, and service management.

* Help coordinate internal technology communications and awareness activities.

Essential skills and attributes:

* Experience in an administrative, coordinator, or team support role.

* Excellent organisational and planning skills, with strong attention to detail.

* Budget administration or supplier and contract management experience.

* Travel and event coordination skills.

* Experience in a technology, professional services, or corporate environment.

* Interest in technology, innovation, or business transformation.

* Sound financial administration and record-keeping.

* Comfortable taking ownership, working independently, and dealing with a wide range of stakeholders.

* A full UK driving licence is essential.

* You must be able to pass a credit check and a DBS check.

KEYWORDS: supplier, administration, technology, IT, contracts, budgets, travel management

Unfortunately, due to time restrictions we cannot respond to every applicant, in the event that we haven’t contacted you within 48 hours please take it you have not been successful for this particular role, but your details will be kept on file and considered for all future vacancies.

We are acting on behalf of the client as an Employment agency in relation to this vacancy.

We are an equal opportunities agency and welcome applicants from all backgrounds.

Benefits:

* Company events

* Company pension

* Employee discount

* Free parking

* On-site parking

* Sick pay

Work Location: In person
Only candidates based in UK and eligible to work in UK are allowed