Tempoprary Facilities Coordinator

Facilities Administrator – 12 Week Temporary Assignment

Location: Guildford
Salary equivalent: £30,000 per annum
Hours: Full time, 36.25 hours per week
Working hours: 8.30am – 4.45pm or 9.00am – 5.15pm
Duration: 12 weeks, with potential to extend

We are looking for a reliable, organised and hands-on Facilities Administrator to join a busy organisation on a 12-week temporary assignment, supporting the smooth running of the office while a permanent appointment is made.

This is a varied role that would suit someone who enjoys being the person who keeps everything running behind the scenes. You’ll be responsible for maintaining a welcoming, well-organised office environment, dealing with day-to-day facilities requests and liaising with suppliers, building management and contractors.

The Role

Day to day:

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Carry out regular checks of meeting rooms, kitchens and office areas, ensuring everything is tidy and well stocked

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Check coffee machines and deal with any issues that arise

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Receive, sort and distribute post and manage deliveries

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Monitor and respond to facilities emails and queries

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Manage facilities requests through the ticketing system

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Help ensure the office runs smoothly and efficiently

Weekly responsibilities:

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Check and order stationery and kitchen supplies

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Liaise with building management

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Send the weekly fire alarm test reminder

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Check air conditioning settings

Other responsibilities will include:

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Issuing and tracking access cards and managing parking allocation

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Reporting and following up site issues with building management

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Working with the office cleaner to agree daily priorities

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Supporting internal desk moves

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Booking couriers and catering

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Raising purchase orders and processing supplier invoices

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Supporting internal events, including set-up and clear-down

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Coordinating with building management and contractors when required

About You

We’re looking for someone who is highly organised, dependable and confident working independently. You’ll be comfortable taking ownership of day-to-day tasks, spotting what needs doing and getting on with it.

You’ll ideally have:

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Previous reception, facilities or office support experience

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Excellent organisational and time-management skills

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Strong communication and interpersonal skills, with the confidence to deal with people at all levels

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A practical, can-do approach and the ability to use your own initiative

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Discretion when dealing with confidential information

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Event planning experience would be useful

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A current First Aid at Work or Emergency First Aid at Work certificate would be desirable

This is a great opportunity to join a friendly and professional working environment on an initial 12-week temporary assignment, with the potential for the role to be extended.

If you’re available for an immediate or short-notice temporary assignment and have the facilities or office support experience we’re looking for, we’d love to hear from you
Only candidates based in UK and eligible to work in UK are allowed