Tender Specialist

Tender Specialist

Bridge of Don, Aberdeen

Oil and gas / renewables

Our Client is a global leader in cutting edge technology-enabled solutions to the oil and gas, renewables and heavy industries. With a

20% increase in turnover , significant international growth and a people-centric culture, our Client has a sanctioned current headcount of 20+ new vacancies.
Salary and benefits:
Hybrid working - 3 days in office and 2 days from home
Private medical through BUPA
Employee pension through Scottish Widows
Death in service scheme is 4 x basic salary
EAP employee assistance program
Cycle to work scheme
Legal access scheme
Our Client is negotiable on salary depending on experience and current compensation - to be discussed.
You will be a focal point

Tender Specialist,

preparing and co-ordinating tenders and proposals within client deadlines supported by the business units.

You will report to the Contracts and Commercial Lead and will have 1 direct report. Tendering experience is essential. This vacancy presents an excellent opportunity to join our Client at exciting time of expansion and support strategic global growth initiatives.
Responsibilities:
You will

create and manage commercial / technical proposals

in SAP;
The Tender Specialist will ensure that the Proposals and Tender Process is adhered to at all times;
In conjunction with the engineering team, you will prepare technical and commercial proposals
Actively

lead the co-ordination of the tenders process

from receipt to submission with support from BU Leads, including undertaking all Client portal submissions as required;
Host tender kick off meetings, create an action log and ensure response timelines are actively managed and adhered to
Support with compilation cost estimates;
The Tender Specialist is expected to liaise with clients / organise and attend meetings during the proposal and tender process;
To ensure that tenders and proposals are checked and approved in a timely fashion / from both a technical and commercial perspective;
Support with internal governance relating to delegation of authority compliance
On receipt of client purchase orders, complete Sales orders in SAP system;
Accountable for the completion and response issuance for any business pre-qualification process;
Actively manage and track updates in various client based online vendor management systems (Avetta, Ariba, Sequal, FPAL, Achilles UVDB, ISN etc)
Team working, helping each other, and standing in for each other, as required and planned, is expected from the Tender Specialist;
Provide guidance and support development of junior members of the Commercial team
Undertaking any other activities and support as determined by line manager.
Knowledge and experience required:
Knowledge and experience of preparing and drafting commercial / technical proposals
Experience of co-ordinating and preparing tender responses mandatory
Experience in co-ordinating, completing and submitting prequalification responses essential
Experience in reviewing Contract terms and conditions advantageous
Proficient in the use of SAP and Microsoft packages;
Strong communication skills;
Ability to effectively work within a small close-knit team;
Ability to manage multiple work scopes on a day-to-day basis;
Ability to take on wide ranging tasks;
Ability to prioritise workloads.
Only those that meet the full essential requirements and answer the qualification questions will be engaged with. If you have not heard from us within 7 days of your application, you need assume your application has been unsuccessful.
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