Theatre Administrator

Theatre Administrator

Who Are We?

At Newmedica, we believe better sight changes lives.

We’re one of England’s top providers of NHS and Private ophthalmology services, delivering outpatient care, diagnostic testing, and advanced eye surgery to thousands of patients every year. With a growing network of specialist clinics across the UK, we’re on a mission to make world-class eye care more accessible for everyone — and we’re expanding rapidly.

We’re proud to be officially certified as a Great Place to Work®, based on independent feedback from our colleagues. This recognition reflects our commitment to creating an inclusive, collaborative, and empowering workplace where people can thrive.

Your Next Role: Theatre Administrator

We’re looking for a detail-oriented and proactive Theatre Administrator to join our theatre team. You’ll play a key role in ensuring theatre administration runs smoothly, supporting patient care, and maintaining accurate records while upholding clinical governance standards. You’ll be the go-to person for theatre admin queries and a vital link between patients, clinicians, and internal teams.

The role will be predominately Monday - Friday based at our Aztec West site. There will be a requirement for weekend working on a rota basis. There may be some occasional travel to our Clifton site.  

What You'll Do

• Collate, distribute, and manage theatre lists, ensuring accuracy and timely updates.


• Maintain and update patient records in electronic systems, including clinical outcomes.


• Act as the first point of contact for theatre administration queries, escalating as needed.


• Coordinate with clinical teams and other departments to ensure smooth patient flow.


• Prepare reports, carry out post-op calls, and support month-end administrative tasks.


• Support ongoing improvements in theatre administration processes and service delivery.

What We’re Looking For

We’re after someone who’s not only organised and efficient but also passionate about people and service. Ideally, you’ll bring:

• Experience in medical or healthcare administration, including scheduling and records management.


• Confident speaking on the phone


• A background in healthcare (desirable, not essential)


• Confident use of Office 365 and tech systems (training provided)


• Great communication skills, both written and verbal


• A team player mentality with a proactive, solution-focused approach


• Ability to manage competing priorities with calm and clarity


• An understanding of CQC standards (advantageous)

What You’ll Get in Return

We know that great people make a great company, so we offer a comprehensive and supportive package, including:

• Competitive Salary: £25,396 per annum, increasing to £26,200 after probation


• 25 days holiday + bank holidays (increasing with service)


• Company pension scheme


• Enhanced family leave and sick pay


• Employee Assistance Programme – 24/7 confidential support


• Perks & Discounts – from eyewear to retail savings


• Ongoing training and development opportunities

Be Part of Something Bigger

This is more than just a job — it’s a chance to grow your career in a forward-thinking, patient-first organisation that values your voice and invests in your future. If you’re ready to make a real difference and help transform eye care across the UK, we’d love to hear from you.

Apply now and take the next step in your career with Newmedica.

This role closes on 12 September 2025, with interviews scheduled for the week commencing 15 September 2025. However, we reserve the right to close the vacancy earlier if we receive a high volume of applications. If you are unavailable to interview during that week, we still encourage you to apply — we’ll do our best to arrange a suitable alternative date.

Our employment offers are subject to receipt of satisfactory pre-employment checks. Applicants must have the right to work in the UK and a Disclosure and Barring Service check will be necessary in the event of a successful application which we will pay for.

If you would like an informal chat about the opportunity or to request a job description, please contact [email protected]

At Newmedica, we actively promote diversity and equal opportunities, and we are committed to this in both the running of our services and how we recruit our staff. We actively encourage applications from everyone with the essential requirements of the job, regardless of any protected characteristics.

Newmedica is fully committed to safeguarding the welfare of all people, irrespective of gender, age, disability, sexual orientation, race, language, religion, ethnic or social origin