Timesheet Administrator

Our client is seeking a proactive and detail-oriented Timesheet & Payroll Administrator to support our growing team in a full-time, office-based role in Harrow. Specialising in lifting operations and contract lifting services across the UK, they work with a wide network of subcontractors and site teams to deliver safe, efficient solutions to the construction and infrastructure sectors. This role is key to supporting their weekly CIS payroll process by collecting and validating timesheets, preparing payroll summaries, and ensuring clear, timely communication between subcontractors, clients, and our external payroll provider. If you're confident with data, highly organised, and enjoy working in a fast-paced environment, this is the role for you.

Timesheet Administrator Job Overview

Weekly Timesheet Administration

• Gather weekly timesheets from subcontractors and site supervisors (both manual and digital formats).
• Check and verify hours worked, day rates, and any changes or additional labour requests.
• Create weekly payroll summary reports in Excel, organised by project and site.
• Submit payroll summaries for internal and client approval ahead of deadlines.
• Send approved summaries and timesheets to the external payroll provider.
• Keep accurate records of approvals, timesheets, and payment documentation for audit purposes.

Subcontractor Liaison

• Handle subcontractor queries related to timesheets, payments, or payroll discrepancies.
• Clearly communicate expected payment dates and approval statuses.
• Record and escalate recurring timesheet or payment issues for management review.
• Keep subcontractor contact details up to date and accurate.

Client Coordination

• Distribute weekly CIS payroll summaries to clients for review and approval.
• Address client queries on hours, labour categories, or rate discrepancies.
• Monitor approval timelines and escalate delays to avoid payment disruptions.
• The role does not involve PAYE, HMRC submissions, or tax processing - all payroll is processed externally.

General Office Administration

• Maintain organised digital records of all timesheets, approvals, and communications.
• Support commercial and accounts teams with payroll-related data, such as reconciliations or labour reporting.
• Ensure all subcontractor data is handled securely and in compliance with GDPR and internal policies.

Essential:

• Experience in administrative roles, ideally with exposure to construction or labour-based payroll.
• Strong Microsoft Excel operating knowledge and associated experience and data entry skills (Intermediate as a minimum).
• Confident communicator able to deal with subcontractors and clients professionally.
• Excellent organisational skills and ability to meet weekly deadlines.

Desirable:

• Experience working with CIS subcontractors or supporting outsourced payroll processes.
• Familiarity with labour reporting formats and timesheet collection from multiple sites.
• Basic knowledge of payroll terms and CIS structure (for communication purposes only).

• £28,000-£30,000 dependant on experience
• Monday-Friday (0800hrs-1600hrs) - Start time can be flexible and agreed prior to employment.
• 28 days holiday inclusive of bank holidays
• Pension
• Ongoing training and development in the role

Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries.

We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, contact you about the services we offer, and submit your CV for the role you have applied for.