Timesheet Administrator

Why work for us?

Established in 1998 Lancer Scott offers renowned high-quality construction projects and facilities management services, often competing and winning work from our much larger competitors. We are based in the heart of Bristol and have enjoyed significant success, particularly in the last 4 years with turnover increasing from £56 million in 2020 to a projected £125 million for 2024/2025.

To ensure our business remains fully supported we are investing into our people strategy and infrastructure to give our employees the tools to perform to the best of their ability. If you would like to join a rapidly expanding business that can offer up good opportunities for career development and professional personal growth, you should apply today and let’s talk.

What will be my core responsibilities?

* Review of Timesheets mailbox for new timesheets to be processed

* Chase engineers for non-submitted timesheets

* Obtain approval of submitted timesheets with relevant account managers

* Cross reference new engineers on new staff spreadsheet

* Check information on the spreadsheet to ensure accuracy against job numbers, times, sites etc.

* Update timesheet tracker with each timesheet progress (i.e. listing as checked)

* Check mileage of each timesheet and cross reference with the timesheet tracker

* Ensure internal spreadsheets are kept up to date with real time information

* Post the timesheets into internal systems for each job attended by an engineer.to allow for successful billing.

What skills and experience do I need to be successful in this role?

* A customer-focused attitude and willingness to problem solve and help.

* Strong attention to detail to ensure accuracy of data for payroll.

* Happy and able to work at pace and be flexible to respond to changing priorities.

* Excellent organisational skill with the ability to multitask, prioritise and meet deadlines.

* Proficiency in Microsoft Office Suite, with a high level of ability in Excel to include Pivot Tables, V Look Ups, Sumifs

* Professional and friendly communication style

* A collaborative approach to contribute to team success

We are an equal opportunities employer committed to creating a diverse and inclusive environment and welcome applications from all suitably qualified candidates
Only candidates based in UK and eligible to work in UK are allowed