Trainee Events and Project Assistant (2-yr Fixed Term)

Closing Date 14th July
This is a 2yr Fixed Term contract
To apply please submit CV and covering letter setting out skills and capabilities
Main Purpose of the Role
To work closely with the Events & Marketing Co-ordinator to deliver the BMUS study day programme, and Annual Scientific Meeting (ASM).
To work closely with the BMUS Professional Officer to deliver Society Projects
To work closely with Office Administrator to deliver the BMUS Gift aid project
To keep the BMUS Website up to date
To support BMUS to meet its charitable aims through support of the BMUS Committee Structure
To support BMUS team members to help build capacity with in BMUS
Main duties
To work closely with the Events & Marketing Co-ordinator to deliver the BMUS study day programme, and Annual Scientific Meeting (ASM).
Support the organisation and management of BMUSs education programme, in conjunction with the Events & Marketing Co-ordinator
Attend all study days
Keep all delegate bookings up to date on BMUS website and manage the bookings e-mail folder
Manage all delegate bookings and invoice where appropriate using the BMUS financial systems (Wave and Paypal), ensuring all delegates have pre-paid or provided a printed Purchase Order (PO) form to secure payment for their registration
Answer all delegate enquiries and ensure all delegates are supplied with the relevant information for the event they are attending
Assemble delegate and speaker packs, produce delegate badges and the delegate list for each study day
Produce CPD certificates for all study days and the ASM
Follow-up unpaid invoices post event, ensuring all outstanding payments are received.
Support the Event & Marketing Co-ordinator throughout the ASM with the registration functions including Cash Registration Desk, Pre-paid Registration Desk and Exhibitor Registration
To work closely with the BMUS Professional officer to deliver the Societys aims and objectives
Support the Professional Officer with keeping areas of the website up to date and current
Support the Professional Officer in undertaking supportive administrative tasks (including but not limited to note taking, meeting organising, document production)
Provide a link between the Professional Officer who works remotely and the Milton Keynes based office team
Support the Professional Officer with research projects and data analysis and surveys
To work closely with Office Administrator to deliver the BMUS Gift aid project
In partnership with Office Administrator put together a timeline for the Gift Aid Project
Deliver the actions assigned for the gift aid project
Monitor the progress of the gift aid project.
To keep the BMUS Website up to date
Work with the Operations and Development Manager and Professional Officer to update webpages including but not limited to BMUS Top tips, Webinars, Posters and specialty pages
To support BMUS to meet its charitable aims through support of the BMUS Committee Structure
Attend Education Group Meetings
Organise and support BMUS PSG Group by liaising with the chair to produce agendas and supporting paperwork, distribute in a timely manner, take notes and arrange future dates
Where appropriate and required support BMUS Clinical Interest Groups. Provide a link into the office for these groups.
To support BMUS team members to help build capacity with in BMUS
This is a new role with the aim of supporting BMUS to develop and grow. This role will be expected to support existing tasks or new tasks to allow this to happen.
Other Duties
BMUS is a small office team, at times there maybe requirements to help other members of staff with their roles during busy periods or times of annual leave.
BMUS Events are held across the country and there will be a requirement to travel to these the evening before an event to ensure the team is in place for first thing in the morning.
The BMUS Annual Scientific Meeting is held in early December. This event requires the whole office team to be away for 5 days. The additional hours worked will be given as time in lieu.
This role will come with office based training including either a Project Management qualification or an Event Management Qualification.
Person Specification
Essential
Excellent organisational skills and attention to detail.
Strong communication skills, both written and verbal.
Ability to work independently and as part of a team.
Ability to manage multiple tasks and meet deadlines.
Strong problem-solving skills and the ability to handle enquiries efficiently.
Desirable
Proficient in the use of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to take initiative and support team members.

TPBN1_UKTJ