Transactions Manager - Maternity cover

Job Description

Budweiser Budvar is the national brewery of the Czech Republic and we’ve been producing beer on the same site in České Budějovice (also known as Budweis) since 1895. We’re owned by the Czech government and take pride in producing fantastic beers using traditional brewing methods and the finest Saaz hops and Moravian malt which we sell around the world.
The UK subsidiary is a small company: importing and selling Budvar lagers to supermarkets, wholesalers, and on-trade pubs and restaurants. We are looking someone to join our accounts team in Bristol, providing maternity cover for a fixed term of one year. This entails looking after the purchase ledger and banking, providing cover for credit control, and managing HR and health & safety.
The ideal candidate would have general accounts experience and strong communication skills.
Please note that we are not linked with the “American” Budweiser brand. We are a completely separate company producing a very different quality of beer. The only thing we share is the Budweiser name – the name of the city where our brewery is based!

The role and responsibilities

Accounts Payable
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Receive purchase invoices from suppliers and forward them internally for coding and approval.
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Enter approved purchase invoices into the company’s accounting software and liaise with suppliers as required, answering any questions they may have.
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Prepare payment runs to pay suppliers and provide supplier invoices and evidence of approval so the Finance Director (FD) and Managing Director (MD) can authorise the payments.
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Make payments to HMRC for VAT and payroll taxes.
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Manage the company’s credit cards, gathering receipts and gaining approval from the FD before entering these as journal payments into the company’s accounting software.
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Ensure that VAT is accounted for correctly.

Bank and Cash Management
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Manage relationship with the company’s bank. Resolve any issues relating to banking.
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Ensure that all banking movements are entered into the company accounting software in a timely manner.
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Prepare a weekly cashflow forecast for review with the FD and MD. Also produce monthly bank reconciliations.
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Manage the company credit cards.

Month-End Reporting
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Work with the team to deliver a smooth, timely and accurate month end close. Ensuring all costs and revenues are captured within the systems and all month reporting deadlines are met.

Human Resources
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Payroll – calculate monthly employee pay and, once this is approved by the FD, send the calculations and any special instructions to the outsourced payroll service so they can work out the tax and NI deductible and what net pay to make to each employee.
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Expenses – receive approved employee expense forms and receipts, code up and upload to the company’s accounting software, ensuring that the relevant VAT is accounted for correctly.
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Set up payroll and expenses pay run and pass evidence to the FD and MD so they can authorise the payments.
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Pensions – manage relationship with pension providers and ensure all employees pensions are calculated and paid correctly. Manage pension paperwork as required.
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Insurances – manage BBUK’s suppliers for Private Medical, Group Life, Group Income, Travel insurances.
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Maintain records of sick days and employee holiday records.
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Ensure that Budvar is compliant with HMRC employment legislation.
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Support the senior management team with recruiting and onboarding new employees (including producing contracts for new starters). Also assist with processing leavers.
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Support the senior management team with Human Resource queries and provide guidance to ensure that the staff handbook and company policies are adhered to.
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Reporting and recharging global expenses to the brewery for global employees as required.

Health & Safety
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Manage the companies health and safety policy and review annually.
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Ensure all annual safety documentation is completed correctly and saved as appropriate.
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Work with the team to ensure the health and safety policy is abided by and offer information as required.

Other Tasks
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Ensure that documents (such as invoices, bank statements and credit card statements) are stored as required by law.
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Provide holiday / sickness cover for credit control.
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General office management (e.g. ordering stationery).

Skills and requirements
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Able to work in the Bristol office full time (possibility of hybrid option after 3 months).
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Fluent in English, verbal and written.
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Previous accounts experience in a fast-paced, multi-functional, Finance environment; also working knowledge of credit control so can provide holiday cover of this role.
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Resilient, tenacious, and always focused on achieving the best-for-business outcome.
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An excellent communicator with the ability to build strong relationships with colleagues across the business and third parties.
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Meticulous attention to detail.
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A positive ‘Can-Do’ Attitude
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Excellent IT skills, including MS suite with particularly emphasis on Excel.
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Experience using ERP systems.

What we can offer you
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Competitive salary £30k to £35k pension contributions.
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Monthly beer allowance.
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A positive and open work environment – we are a close-knit team who enjoy a sociable and open culture.

Applications close on Tuesday 9th July.