Vehicle Administrator

Vehicle Administrator 

The Vehicle Administration team provides crucial admin support to the Sales Departments, working with them to deliver an excellent customer experience, whilst ensuring our manufacturer, regulatory and company standards are adhered to. A number of computer systems are used to manage and control stock visibility, track orders, manage financial transactions, and to report data to the Manufacturer. Sales Administration are responsible for updating these systems, ensuring they are accurate and that reporting deadlines are adhered to.

Being part of Hawco Group you will be working for one of the few remaining family owned car retailers which has over 70 years’ experience delivering excellent service to motorists in the north of Scotland. 

Full Time 37.5 Hours

What you'll do:

• The role includes, but is not limited to, ordering vehicles to stated specification


• Tracking vehicle orders and updating the sales team


• Reviewing order data


• Producing invoices


• Processing vehicle warranties


• Logging sale data


• Taxing vehicles


• Maintaining accurate stock records


• Vehicle Funding


• Reporting


• Database management and general office duties.

The role is varied and involves responsibility, a high level of attention to detail, balancing multiple priorities and operating to strict deadlines.

What you'll need:

• A keen eye for detail and a high level of accuracy


• Excellent communication skills and the ability to work to tight deadlines


• Ability to prioritise effectively and work well under pressure


• An enquiring mind with excellent problem solving skills


• Must be computer literate with a good knowledge of Microsoft Office particularly spreadsheet skills.


• Previous motor industry experience or experience in a similar role is desirable.

Our Offer to You

• Generous Annual Leave


• Competitive Salary


• Great learning and career opportunities


• Discount on new and used cars


• Discounted servicing, parts and accessories


• Contributory Pension Scheme


• Cycle to Work Scheme

Unfortunately, due to the high number of applications currently being received, only shortlisted candidates will be contacted.

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