Venue Sourcing Specialist

Overview:

This role focuses on managing client venue sourcing from enquiry to completion, ensuring excellent service, operational efficiency, and strong client and supplier relationships.

The successful candidate will thrive in a fast-paced environment and consistently deliver high-quality results.

Key Responsibilities

• Manage multiple venue enquiries and bookings from start to finish.
• Handle rooming lists, catering, and client requirements ahead of events.
• Meet deadlines and service level agreements (SLAs).
• Negotiate competitive rates with suppliers.
• Review contracts with attention to detail.
• Use the Gratis booking tool efficiently.
• Ensure post-event follow-up and invoice reconciliation.
• Support commercial efforts through commission negotiations and supplier deals.
• Build and maintain supplier relationships.
• Share product knowledge gained from site visits, events, and trade shows.
• Represent the company at client events and engagement days.
• Contribute to a collaborative and positive team environment.

Experience & Skills

• 3+ years in a venue sourcing or events role.
• Knowledge of venue finding and booking systems (Gratis, Cvent - training available).
• Proficient in Microsoft Office.
• Strong organisational and negotiation skills.
• Effective communicator and team player.
• Global destination knowledge (desirable).

Key Competencies

• Accountability & initiative
• Attention to detail
• Planning & organisation
• Negotiation
• Learning agility
• Communication
• Resilience under pressure

Benefits

• Monday-Friday, 9:00 AM - 5:30 PM (flexibility required for travel)
• 25 days annual leave
• Company laptop
• Long service recognition
• Monthly and annual recognition programs
• Flexible holiday scheme
• Life insurance
• Access to exclusive travel industry hotel rates