VodafoneThree - Senior Assistant Company Secretary

Working Hours: Full time 37.5 hours per week - Monday to Friday As the Senior Assistant Company Secretary, you will support the Deputy Company Secretary in providing technical, proactive and effective governance and company secretarial support to help ensure the Group complies with its corporate governance and statutory requirements. The Senior Assistant Company Secretary will also support the Deputy Company Secretary with legal transactional work and as well as Board/Committee meeting management to provide governance advice to key stakeholders throughout the business. Key responsibilities will include: Board and Committee meeting support - Supporting the preparation of agendas, drafting papers and compiling board packs for Board and Committee meetings for Group Board and Committees to deliver all aspects of meeting cycle timelines, and ensuring the timely publication of high-quality meeting materials. Supporting with the meeting minutes for Board Committees. Supporting the implementation of governance best practice - Supporting the Deputy Company Secretary in driving governance as excellence and the development and implementation of corporate governance policies and frameworks, procedures and practices. Preparing research and briefing materials for the Deputy Company Secretary on changes to the governance and regulatory landscape., as well as keeping abreast of approaches to common reporting items by industry peers. Subsidiary compliance - Overseeing the management of statutory compliance for subsidiary companies within the Group. Including transactional work to support the drafting of resolutions. Assisting with oversight of work carried out by the Assistant Company Secretary to include the maintenance of statutory records; ensuring compliance with the Companies Act; assisting with paper and online submissions at Companies House. and supporting the administration of inter-group transactions. Projects and record keeping - Leading on projects to help streamline and create effective governance processes within the organisation and to create an efficient best in class Governance and Company Secretariat. Helping to maintain accurate records of corporate actions in online portals and electronic databases - including resolutions, minutes, and other relevant documents. Assisting with compliance queries relating to the Group Delegation of Authority. Assisting with technical enquiries and drafting disclosures required for annual Group and subsidiary company accounts (e.g. s172 disclosures and corporate governance statements). Assisting other stakeholders in the business with miscellaneous reporting requirements (Payment Practices, Modern Slavery) where required. Managing Due Diligence and ‘Know Your Customer' and Ultimate Beneficial Owner requests. Extensive experience in a similar role providing senior-level governance and company secretarial support, and of working in a Company Secretariat team - Essential Experience with company secretarial software and databases (e.g. Board Intelligence, Diligent) - Essential Substantial understanding of Corporate Governance best practice and experience of applying this understanding pragmatically in support of boards and committees and for statutory requirements - Essential CGI qualification - Essential Experience & ability to deal with senior/ Board level stakeholders - Essential Strong organisational skills and attention to detail - Desirable Excellent communication and written skills - Desirable Ability to work independently and as part of a team - Desirable