Bid Co-Ordinator Apprentice

Bid Co-Ordinator Apprentice

Leeds/ or Manchester

Up to £25,000 (depending on experience)

Answer Digital are looking for a fast-paced sales and commercially - minded administrator to join us on a Business Administration Level 3 Apprenticeship At Answer, the Bid Function sits at the heart of our growth, contributing directly into contract wins and the difference it makes is visible, immediate and genuinely valued by the organisation.

What you’ll be doing

As the Bid Co-ordinator Apprentice you will provide end-to-end coordination and administrative support to the bid function, working closely with the Bid Management Lead and Sales Leads to ensure every submission is well-planned, fully compliant and delivered on time.

Key Responsibilities

Opportunity tracking & pipeline

• Monitor procurement portals (e.g. Find a Tender, Contracts Finder and framework portals such as Jaggaer, Atamis and ProContract) for relevant opportunities and log them for review.

• Maintain the opportunity pipeline and bid tracker, keeping status, deadlines and ownership up to date.

• Download tender documentation, distribute it to the relevant team members and highlight key dates and requirements.

Bid coordination & planning

• Support the Bid Management Lead in Pipeline/Capture Management pre-bid.

• Arrange and coordinate kick-off, review (storyboard/pink/red team) and sign-off meetings, capturing actions and chasing them to completion.

• Manage the clarification questions process, logging queries and buyer responses and circulating updates to the team.

Compliance & quality

Collate mandatory documentation such as policies, certificates, insurances, accreditations and declarations (e.g. Modern Slavery, financial and framework-specific requirements).

Document & content management

• Apply version control and manage document storage across Bid Management areas ensuring a single source of truth for each bid.

• Format bid responses, presentations and supporting materials to a professional, on-brand standard using Word, PowerPoint and Excel.

• Maintain and continuously improve the reusable content library — boilerplate responses, case studies, CVs, accreditations and win themes.

Submission & post-bid

• Compile final submission packs and upload/submit responses via e-procurement portals, ensuring all requirements are met ahead of deadline.

• Record bid outcomes, capture buyer feedback and maintain win/loss data to support performance reporting.

• Support lessons-learned reviews and help embed improvements into the team's ways of working.

The Bid Coordinator Apprentice role is designed as the foundation of a clear career pathway within Answer Digital's bid function. As an employee-owned business, we are invested in growing our people, and this role offers genuine scope to develop from coordination into bid leadership over time. Progression is based on demonstrated capability, ownership and consistent contribution rather than time served, and you will be actively supported by the Bid Management Lead through mentoring, structured feedback and increasing exposure to the full bid lifecycle.

What you’ll bring to Answer

Essential

• Strong organisation, planning and time-management skills, with the ability to juggle multiple deadlines simultaneously.

• Experience in administration / coordination role.

• Excellent written English, with strong attention to detail and proofreading ability.

• Strong interpersonal skills, comfortable coordinating input from stakeholders at all levels.

• Ability to stay calm, focused and accurate while working under pressure to fixed deadlines.

• Confident user of Microsoft Office (Word, PowerPoint, Excel) and collaboration tools such as Slack and Teams

It would be great if you also had experience in some of these, but if not we’ll help you with them:

Desirable

• Experience in a bid, proposal, tender or similar deadline-driven coordination role.

• Working knowledge of UK public sector procurement and frameworks (Digital Outcomes, G-Cloud, CCS, NHS routes to market).

• Familiarity with e-procurement portals (e.g. Jaggaer, Atamis, ProContract, Find a Tender).

• Experience maintaining content libraries or proposal/knowledge-management tools.

• Knowledge of Google suite applications.

• Knowledge of AI tools and their use in administration tasks.

• Awareness of information-security good practice (e.g. ISO 27001, Cyber Essentials).

Entry Requirements

• 5 GCSEs at grade 4/C or above, including English and Maths (or equivalent)

• Must not already hold a qualification at the same or higher level in a similar subject

• Must be eligible for apprenticeship funding (UK resident for 3+ years prior to start date)

The perks of being @ Answer

We’re an Employee-Owned Company. After 12 months – through the Employee Ownership Trust you will be part of the ownership of Answer; a major factor in driving engagement, retention and growth for our people

• Competitive salary

• Flexible annual leave (buy/sell and carry forward)

• Twice a year income-tax free bonus based on company performance - it’s a reward for being a part of our EOT journey

• Continuous training and development - if you want to learn, we’ll provide the support you need

• Flexible Pension - we match your own contributions up to 5%

• A flexible Healthcare cash plan so you can fund the care you value most

• A packed social calendar including; end of year party (partners invited) and Summer away days, monthly and quarterly company team socials.

• Parking at Head Offices in central Leeds, plus Cycle2Work & Green Car Lease schemes to help get you here

• The chance to give back – get involved nationally and regionally with partnerships to get people from different backgrounds into tech, as well as lots of charity and community events

Diversity and Inclusion

At Answer we proudly embrace diversity and inclusion - we want to create a safe environment for everyone to bring their true selves to work.

We will do everything we can to support your application. If you require any adjustments to be made to your application (whether that’s support with our interview questions, adjusting how we interview, or financial support with our hiring process) then please speak to Lesley Waghorn, Senior Talent Acquisition Consultant ([email protected])

A bit more about us.

Answer Digital is a highly successful digital transformation consultancy headquartered in Leeds. We’re a company on a fast growth trajectory with a reputation of delivering large-scale, operational critical solutions.

People are at the heart of everything we do - so much so we’re owned by our people. It sets us apart from most digital businesses you’ll meet and defines our culture and values. Our people are invested in everything we do, because we are invested in them.

Don't believe us? Well check out our glassdoor and here what our people have to say

Our Interview Process

We pride ourselves on having a fair but flexible recruitment process, we want to create a platform where you can show us your best. For us, keeping it simple means you can focus on understanding if our people, values and the work we do are right for you. Our typical process can be broken down into 3 stages;

• Recruiter call: This normally lasts 15-30 minutes. We will talk to you about Answer Digital, the type of work we do, and an overview of the role. We’ll ask you some questions about your current situation and why you’re interested in working here. Here, we’d advise asking any “people” questions, anything about our culture, career progression or approach to flexible working.

• Skills based interview: This interview will be with 2 people, normally from the team you’re applying to work with. We can do this stage remote or in person, whichever you’d prefer. This interview will involve questions around your experience, the skills you’ve gained and the work you’ve done. We’ll also ask questions about the role and challenges you might face and how you’d face them. Here, we’d recommend asking questions about the role, the day to day responsibilities and what life in the team is like.

• Cultural/Value interview: This interview will be with 2 of our Leadership team, either our Directors or Capability Leads. It will focus on our culture and values, talking about our values and what they mean to us as well as understanding what values are important to you and how you like to work. This interview is about making sure Answer is right for you, as much as the other way around. Here, we advise you to ask as many questions around our business model, our ambitious growth plans and anything to do with Answer as a business.

• Hybrid and flexible working – you can vary your working when and where you work, to allow you to collaborate better, feed your creativity, and take the time and space to focus when you need to