Business Administration Modern Apprenticeship

Key Responsibilities

Purchasing (PR & PO Management)

• Create and submit purchase requisitions (PRs) in accordance with company policies and procedures


• Obtain and verify appropriate approvals prior to processing


• Raise Purchase Orders (POs) accurately and in a timely manner


• Ensure POs reflect correct pricing, quantities, and terms


• Liaise with internal departments to confirm purchasing requirements


• Communicate with suppliers regarding orders, delivery timelines, and queries


• Track outstanding POs and follow up to ensure timely delivery of goods and services


• Maintain accurate and organized purchasing records and documentation

Accounts Receivable (AR)

• Prepare and submit customer invoices accurately and in a timely manner


• Ensure invoices are supported by required documentation (POs, contracts, timesheets, etc.)


• Monitor customer accounts to ensure timely payment


• Perform credit control activities, including following up on outstanding balances


• Communicate with customers regarding invoice queries and payment status


• Reconcile customer accounts and resolve discrepancies


• Maintain accurate AR records and aging reports


• Assist with month-end AR reporting and account reconciliations


• Record bank entries related to client payments accurately and promptly

Reception & Office Support (Occasional)

• Answer and direct incoming phone calls professionally


• Welcome and assist visitors


• Manage incoming and outgoing mail and deliveries


• Provide general administrative support, including filing, data entry, and document preparation

Qualifications

• Proficient in Microsoft Office (particularly Excel and Outlook)


• Strong attention to detail and organizational skills


• Excellent communication and customer service skills

Skills & Competencies

• Strong organizational and time-management skills


• High level of numerical accuracy and attention to detail


• Ability to manage multiple priorities and meet deadlines


• Confident communication skills for internal and external coordination


• Problem-solving and reconciliation abilities


• Professional and courteous demeanor


• Ability to work independently and as part of a team