New Job Opening: Payroll Administrator Apprentice in Heathfield, UK

Payroll Administrator Apprentice

Heathfield, East Sussex, TN21 8RA

Starting Salary: £22,880 pa. (approx. £11ph)

Payroll Administrator Level 3 Apprenticeship

Swarm Recruitment is working with Drainline to recruit a Level 3 Payroll Administrator Apprentice. This is a great opportunity for someone looking to kickstart their career in Payroll within a thriving growing company.

About Drainline and the role

Drainline was established in 2003 and the management team have over 100 years combined experience in the drainage industry. Due to their commitment to our customers, being available 24/7, and the ability of solving problems in-house quickly and efficiently; they have generated a portfolio of blue chip, commercial and private sector clients, which we are very proud of. Working across the UK, including: Berkshire, Buckinghamshire, Essex, Hampshire, Hertfordshire, Kent, London, Oxfordshire, Surrey, Sussex.

This is an apprenticeship role designed for someone who wants to build a career in payroll.

The Payroll Administrator Apprentice will support the Payroll Manager with the accurate and timely processing of monthly payroll. The role will involve learning how payroll works in practice, including employee records, timesheets, starters and leavers, statutory payments, payroll queries and HMRC requirements.

No previous payroll experience is required. The successful candidate will be supported while studying towards the Level 3 Payroll Administrator apprenticeship qualification.

Responsibilities: 

Payroll Processing and Data Entry

• Assist with entering and updating employee payroll information, including new starters, leavers and basic contractual pay changes.


• Help collate, check and input timesheets ahead of payroll deadlines.


• Support the Payroll Manager with routine payroll changes and monthly payroll preparation.


• Help check payroll information for accuracy before processing.


• Assist with maintaining accurate holiday, sickness and absence records.

Compliance and Statutory Administration

• Learn how UK payroll legislation applies in practice, including PAYE, National Insurance, statutory sick pay, statutory maternity and paternity pay, and pension contributions.


• Assist with RTI data checks and basic HMRC submission administration.


• Help maintain accurate and confidential employee payroll records in line with GDPR and internal data retention requirements.


• Follow internal payroll processes and escalate any errors, queries or concerns to the Payroll Manager.

Employee Queries and Payroll Support

• Act as a first point of contact for routine payroll queries from employees.


• Respond to basic payroll queries by email, phone or in person.


• Escalate more complex payroll issues to the Payroll Manager.


• Assist with holiday pay calculations.


• Support employees and managers with routine payroll administration where required.

Wider Payroll Administration

The payroll function also supports a number of related administrative tasks. The apprentice may therefore assist with:

• processing Parking Charge Notices;


• issuing birthday vouchers;


• requesting probation reviews;


• maintaining holiday taken records;


• maintaining sickness records;


• other payroll and employee administration tasks as required.

Requirements and Skills

No prior payroll experience is required, but the successful candidate should have:

• Good attention to detail


• Good general education including English and Maths at Level 4/C grade GCSE or above.


• Good computer skills, particularly Microsoft Excel


• Good organisation and time management


• A willingness to learn


• The ability to handle confidential information appropriately


• Good communication skills


• A reliable and professional approach


• An interest in developing a career in payroll.


• Driving license and vehicle desirable due to location unless local/easy commute to Heathfield.

Personal Attributes

• The role would suit someone who is:


• Accurate and careful with detail;


• Organised and able to meet deadlines;


• Comfortable working with numbers;


• Trustworthy and discreet;


• Willing to ask questions and learn;


• Able to work as part of a small team;


• Calm and professional when dealing with employee queries.

Working Arrangements

Hours: You will work a 40-hour week on a Monday to Friday with some flexibility around start and finish times.

Office based role.

Career Development

This role provides an opportunity to gain practical payroll experience while studying for a recognised payroll apprenticeship qualification.

Over time, the apprentice will develop knowledge of payroll processing, UK payroll legislation, employee records, statutory payments, pensions, HMRC administration and payroll reporting.

The role offers the opportunity of a permanent role for the right person with future growth in the company.

Salary

As part of the team, you'll receive:

• Salary of approx. £11ph (£22,880 pa), which can raise following completion of the apprenticeship

Training Information

Training will be with Swarm Training, a national apprenticeship provider in the UK. The successful candidate will work towards a Level 3 Payroll Administrator apprenticeship which takes 16-18 months to complete. The apprentice must complete a minimum of 6 hours per week during working hours, with monthly training sessions conducted by a tutor, with tasks assigned to be completed during those hours.

By applying for this position, you agree for your data to be stored by Swarm Recruitment until notice is given by you for it to be removed. Your data will only be used for the purposes intended. Our Data Protection Policy will be forwarded to you if requested.