Accounts Payable Assistant - Part-Time

Accounts Payable Assistant

ACCOUNTS PAYABLE ASSISTANT

We are looking for an Accounts Payable Assistant to join our friendly, experienced finance team.

ABOUT US

Aberdeen Performing Arts is a leading organisation in the performing arts sector, dedicated to fostering creativity and innovation in the arts. We operate iconic venues, His Majesty’s Theatre, Music Hall and the Lemon Tree, and produce exceptional performances that inspire and entertain our community.

Our guiding principles

Our purpose is to bring the arts, creativity and live performance to all.Our mission is to ensure that our inclusive, creative work inspires, stimulates and entertains diverse audiences and participants from Aberdeen, the North-east and beyond.

Our organisational values are Curiosity, Optimism, Loyalty, Resilience and Teamwork.

THE POST

This is a permanent, part-time role within a busy finance team providing support for all financial management, accounting, reporting and administration for our 3 venues.Working 20 hours per week, over 4 or 5 days, you will be responsible for the efficient running of the Purchase Ledger and will report to the Finance Manager.

Base

Your regular base will be The Lemon Tree; however you may be required to work across all Aberdeen Performing Arts venues and sites.

JOB PURPOSE

To ensure the effective and efficient running of the Account Payable ledger.

DUTIES AND RESPONSIBILITIES

Financial

• Accurate input and operation of the Purchase Ledger system, including
  • ensuring the timely input of supplier invoices,
  • prompt authorisation by departmental managers
  • payment within supplier terms.
• Maintenance of supplier records
• Input and maintenance of Purchase Orders.
• Housekeeping of open Purchase Orders
• Reconciliation of supplier statements.
• Processing of Income Recognition journals.
• Dealing with supplier queries promptly.
• Provide support and cover in the weekly supplier payment run.
• Regularly reviewing and housekeeping of Aged Creditors & GRNI Reports
• Reconcile all Credit Card receipts on a regular basis.
• Assist in the coordination of data collection across the organisation as required by the Finance Team.
• Provide any administrative support as directed by the Finance Manager.

ABOUT YOU

You will have experience working in a finance or accounts payable, with working knowledge/experience of Microsoft Excel and ideally Sage Intacct or other accounting system. You'll have good numeracy and communication skills, be detail oriented, with a helpful, positive approach, and enjoy working independently and as part of a team.

HOW TO APPLY

For more information about us, and to  apply online,  visit and click the apply now button. Alternatively, send us your CV and cover letter (in a format which is most comfortable to you) which tells us:

• why you would love to work with Aberdeen Performing Arts
• why you are perfect for the role
• how you would create a spark (with reference to our values)

to . If applying by email, please also complete our online Diversity and Inclusion monitoring form.

You may also wish to apply by video or audio in addition to sending us your CV and instead of a written cover letter. To do this please ensure it is saved in an easily accessible format and send via a We Transfer link to . Videos should be no longer than 5 minutes long (maximum). If you have access requirements or need additional support to apply or to progress your application, please let us know so we can help - this information will not be a factor in our decision making. We run a Guaranteed Interview Scheme, which offers disabled people or those who are care experienced a guaranteed interview, if they meet and demonstrate the essential criterial for the role. Please let us know in your application if you would like to be considered in the Guaranteed Interview Scheme. 

We are an equal opportunities employer and are committed to the principles of diversity and inclusion in all aspects of our organisation. In that spirit, applicants from diverse or under-represented backgrounds, experiences, ability and perspectives are actively encouraged to apply.