Administrative Assistant - Part-Time

About us

Children's Services have an exciting new opportunity for an experienced admin/business support assistant. We are offering a fixed term (12 Months), part time Extended Director's Management Team (EDMT) Administrative Assistant role with an opportunity to provide admin support to the Regional NWADCS/DfE Partnership Programme Director - who will be working from Warrington as a base, but undertaking work across the North-West Region. The role will involve fielding calls and emails, diary management, organising meetings and events. Typing up notes and agendas, attending meetings to take minutes/notes/actions. We have a fantastic supportive culture in Warrington and we if you are someone that wants to make a difference to the lives of the children and families we support, then this might be the role for you!!

The role

What will you be doing?

Providing a professional, high quality administrative/business support service to a Director within our Strategic Leadership Team. We need you to take inbound calls to the Director if they are busy and require cover, either forward on those calls, answer the query or take key messages by using your excellent communication and decision-making skills. You will mainly be undertaking diary management, minute-taking and organising meetings, agendas and events so first-class organisational skills are a must. We may also need you to undertake data-entry work from time to time and some lower-level procurement tasks. You will work mainly on your own, but we do have other EDMT Admin Assistants that you can call on and look to, to help you when needed. You will be expected to use initiative and problem-solving skills to support the Director to achieve their objectives, including seeking out responses to queries/undertaking any ad-hoc tasks/pieces of work that come your way. Please see the job description for more detail on the role and the person specification to see if your skills and experience match what the role requires. 

Who are we looking for?

We are looking for someone with the following experience and qualities:

• Good IT skills with experience in a range of software
• Experience of minute-taking
• Experience of call-handling
• Experience of diary management and organising meetings/events
• Ability to work on your own initiative and make decisions
• Ability to multi-task and prioritise and organise workload despite interruptions
• Excellent communication skills with a confidence to communicate with colleagues and partners at all levels
• Flexible and able to work under pressure
• Committed to improving outcomes for children & families

Hours of Work:

15 per week - Days to be negotiated - ideally split over a minimum of 3, to a maximum of 5 days per week with some flexibility to move around for an important meeting in the diary etc. if needed on occasion.

Benefits

As well as a competitive salary, working for us means you get:

• 26 days annual holiday - raising to 31 after 5 years of service (pro-rata)
• Access to our attractive and competitive benefits package
• Access to our Health & Wellbeing Programme
• Flexible working

Key Dates & Further Information

If you have any further questions or for an informal chat, then please contact (via email in the first instance) - Tania Young:

The ability to converse at ease with customers and provide advice in accurate spoken English is essential for the post.

If you are a permanent WBC employee you will need to apply for this fixed term position as an internal secondment opportunity and will need to discuss this with your current line manager prior to applying.

Warrington Borough Council is a Disability Confident employer