Team Administrator - Part-Time

Title : Team Administrator
Lloyd’s Register Foundation

It is a part-time job in an amount of 21 working hours a week.

Location: London, UK

Join Our Dynamic Team: As a Team Administrator, you'll play a crucial role in ensuring the smooth operation of our team by managing schedules, coordinating meetings, and handling essential administrative tasks. If you're organized, proactive, and ready to support a high-energy team, we want to hear from you. Take the next step in your career and help us achieve excellence together!
Do not wait! Just apply, and become a part of Lloyd’s Register Foundation!

What we’re looking for  

To provide administration support to the Directors of Lloyd’s Register Foundation. Undertakes a range of administrative activities and resolves queries for internal/external clients. The role includes delegation and monitoring of other’s inboxes/ diaries, travel planning, and processing finance records.

What we offer you  

• Competitive Salary
• Hybrid Working
• The opportunity to work for an organization that has a strong sense of purpose, is values-driven and helps colleagues to develop professionally and personally through our range of people development programs.

The role  

• Prioritise and process documentation/data/information in accordance with business requirements and agreed deadlines.
• Undertake a range of tasks and responsibilities including diary management, travel, expenses, and event coordination.
• Data filing/entry in accordance with defined procedures including preparing documents for meetings
• Deal with queries and build relationships with internal/external clients, as appropriate by email and phone.
• Raise finance purchase orders in the ByD system.
• Conduct all activities in line with internal procedures, contractual requirements, cost structures, and budget constraints.
• Work on ad-hoc administration of projects as requested by the Directors and line manager.
• Responsible for meeting minutes and actions, as necessary.
• Assess the risks and work in a safe manner at all times, robustly implementing health and safety rules, instructions, and systems and refusing to undertake work that compromises your safety or health.
• Report in a timely manner all incidents including near misses and safety observations (NMSO), accidents, and injuries, and raise any health and safety concerns with your line manager.
  
   

What you bring  

 

• Relevant administration experience for a pool of internal clients
• Diary management
• Minute taking, organization of meetings, and management of action lists
• Experience in purchase order creation, tracking, and receipting is an advantage
• Ability to organize and prioritize own workload
• A flexible approach and ability to manage priorities and respond to changes in workload at short notice
• Ability to work as part of a team and independently
• Computer literacy to include the Microsoft Office Suite (Word/Excel/PowerPoint)
• Experience in using IT Systems such as Concur, SAP, etc would be an advantage

  About us  

Lloyd’s Register Foundation is an independent global charity with a unique structure and an important mission: engineering a safer world.

We reduce risk and enhance the safety of the critical infrastructure that modern society relies upon in areas such as energy, transport, and food. We do this by supporting high-quality research, accelerating technology to application, and through education and public outreach.

Our unique structure comes from the fact that we own a significant trading company, Lloyd’s Register (LR). We share the same mission and work together to make the world a safer place.

Be a part of  

To secure for the benefit of the community high technical standards of design, manufacture, construction, maintenance, operation, and performance for the purpose of enhancing the safety of life and property at sea, on land, and in the air. The advancement of public education including within the transportation industries and any other engineering and technological disciplines.

To be known worldwide as a leading supporter of engineering-related research, training, and education that makes a real difference in improving the safety of the critical infrastructure on which modern society relies. In support of this, we promote scientific excellence and act as a catalyst working with others to achieve maximum impact.

  Want to apply  

We hire people with a wide variety of skills, experience, and backgrounds. This includes people with disability, women, people identifying as LGBTIQIA+, culturally and linguistically diverse people, careers, and other varied groups. 

We are committed to making all stages of our recruitment process accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application and we will do everything we possibly can to support you. 

If you don't tick every box in these ads, please don't rule yourself out. We focus on hiring people who share our goal of working together for a safer, sustainable, thriving ocean economy. 

  We care, we share, we do the right thing.  

If the above matches your field of interest and your qualifications, please apply online as soon as possible- by the latest 30.06.2024.

We conduct ongoing interviews and close the position once the right person has been found.

All inquiries are treated confidentially.

Please note: We do amend or withdraw our job and reserve the right to do so at any time including prior to the advertised closing date.

If you have further questions about this role, please contact us at and we will respond to you as soon as possible.