Accounts and Admin Assistant

A well-established business is seeking an Accounts and Administration Assistant to support both the finance function and general office operations. This is a varied and hands-on role, ideal for someone with experience in accounts and office administration, who enjoys working as part of a small, collaborative team.

Key Responsibilities:Accounts Duties:

• Processing supplier and customer invoices, payments, and receipts (Accounts Payable & Receivable)
• Bank reconciliations and maintaining accurate financial records using accounting software (Xero, QuickBooks or similar)
• Preparing and issuing client statements
• Assisting with month-end and year-end financial reporting processes
• Managing petty cash, employee expense claims, and handling payment queries
• Processing refunds and liaising with customers where necessary
• Supporting VAT returns and payroll preparation (as required)

Administrative Duties:

• General office administration and organisational support
• Managing incoming calls, emails, and customer enquiries in a professional and timely manner
• Booking appointments, scheduling meetings, and managing the MD’s diary
• Data entry and maintaining internal databases
• Providing admin support to other departments as needed
• Assisting with the administration of various systems

Person Specification:

• Previous experience in an accounts or finance admin role desirable
• Good working knowledge of accounting software (Xero, QuickBooks, Sage, or similar)
• Strong organisational skills and attention to detail
• Excellent communication and customer service skills
• Confident using Microsoft Office (Excel, Outlook, Word)
• Ability to work independently and manage workload effectively
• A flexible and proactive attitude with a willingness to support wider business operations when needed
• Full UK driving licence preferred due to on-site location

Hours & Working Pattern:

• 16 to 20 hours per week
• Flexibility to increase hours or take on additional duties would be advantageous
• On-site role — own transport likely required