Administration & Monitoring Support Officer Part-time

Your New Company
Hays are partnering with a public sector organisation to recruit a temporary Administration and Monitoring Support Officer, based in Ballymena, on a part-time basis.

Your new role

• Maintain filing systems and project files for correspondence and claims.
• Handle mail, email, voicemail, and enquiries daily; compile and distribute correspondence.
• Screen and redirect incoming calls; make outgoing calls.
• Use computer packages for spreadsheets, databases, desktop publishing, presentations; develop PowerPoint presentations and handouts.
• Perform purchasing and coding duties; keep records of staff time across funding sources.
• Collaborate with the Investment and Funding team; ensure compliance and cooperate with audits
• Service meetings: prepare agendas and reports, distribute notices, take notes, prepare minutes, and compose correspondence.
• Ensure officers have necessary papers for meetings.
• Prepare financial, budgeting, and monitoring reports; advise on funding slippage; supply statistical data.
• Maintain database records; collect and collate project information; input data into databases.
• Provide enquiry service for Investment and Funding team issues; source information from various sources.
• Track directives distributed to officers.
• Source quotations for project activities per procurement policy.
• Update and distribute literature on programs.
• Research and compile data for Freedom of Information Act requests.
• Support promotional activities of the Investment and Funding team.
• Process invoices and project claims; maintain accurate expenditure records.
• Ensure compliance with project and program grant conditions.
• Provide advice on claims; offer training and outreach support

What You'll Need to Succeed
Possess a minimum of 5 GCSEs to include Maths and English language (grade C or above) or equivalent qualifications to demonstrate numeracy and literacy.ANDBe able to demonstrate, by providing personal and specific examples, at least two years' relevant experience in:

• Administration and Monitoring
• Working on own initiative and as part of a team.
• Excellent oral and written communication skills.
• Excellent interpersonal skills.

What you'll get in return

• 22.5 hours a week, 3 days per week
• £14.87 per hour
• Temporary, initially for 6 months
• Ballymena-based

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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