Administrative Assistant

Administrative Assistant - Children's Nursery

Contract: 3-month temporary contract

Hours: 18.5 hours per week (days to be agreed)

Key Responsibilities:

• Handle general enquiries via phone and email
• Manage and update children's registration and attendance records
• Administer booking pattern changes using a bespoke management system
• Raise, amend, and send invoices; monitor incoming payments, including childcare vouchers
• Order goods and supplies; process purchase orders and invoices for external suppliers
• Apply childcare funding to eligible accounts
• Create and maintain electronic spreadsheets for accounts, finance, and occupancy
• Perform general administrative duties to support the Childcare Manager
• Maintain filing systems and scan documents as required

Requirements:

• 5 GCSEs or equivalent experience
• NVQ Level 2 in Business Administration or equivalent
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Strong numeracy, literacy, and IT skills
• Experience in administrative roles, preferably within childcare or educational settings
• Enhanced DBS check (or willingness to obtain)
• Ability to travel to the nursery location in Christchurch

Personal Attributes:

• High level of resilience and emotional intelligence
• Excellent organisational and time-management skills
• Ability to work independently and as part of a team
• Strong communication skills, both written and verbal
• Attention to detail and accuracy in record-keeping