Administrative Assistant

1. Responsibility for assisting in the smooth running of the school office, including:

• Liaising with the Office Manager/School Business Manager relating to work to be undertaken by the office


• Ensure the smooth running of the office in the absence of the Office Manager/School Business Manager.


• General word processing.


• Provide administrative support in organising safety procedures, including fire drills.


• Checking office email accounts daily and taking the appropriate action.


• General administrative duties.


• To maintain and order stock, ensuring best value.

2. Assisting in the maintenance of the various school computerised databases of pupil and staff information, including:

• Maintaining the school’s database of pupil attendance records, liaising with teachers and the Attendance Lead as appropriate


• Providing assistance with other information databases, including the daily inputting of dinner numbers and liaising with the school kitchen in relation to lunches needed for trips.


• To input nursery milk numbers weekly.


• To assist with the admissions/leaver processes, including the production of CTF files

3. To provide administrative support to the school’s pastoral teacher, including:

• Assisting school staff in all aspects of their role, including contacting parents and pupils where necessary, liaising with the school staff on outcomes.


• In liaison with school staff, maintaining a confidential filing system.

4. Financial Administration.

• To assist with the banking of breakfast, school journey, after school, trips and dinner monies.


• To assist with updating the free school meals/pupil premium register, when required