Administrator / Administration Officer / Executive Assistant

Administrator / Administration Officer / Executive Assistant with proven experience in an administrative / executive support / coordination role, who has strong organisational, communication and IT skills is required for a well-established organisation based in Coventry, West Midlands.

This role is known within the organisation as an Officer Support Administrator

SALARY: £28,585 - £31,973 FTE /£18,796 - £21,023 Actual Annual Salary (based on 24 hours per week) + Excellent Benefits

LOCATION: Hybrid working with 2 days from the site inCoventry, West Midlands and 3 days from home - there will be occasional evening and weekend working so flexibility is required

JOB TYPE: Part-Time, Permanent

WORKING HOURS: 24 hours per week between the hours of 8.30am - 4.30pm Monday to Thursday and 8.30am - 3.30pm on Fridays

Flexibility of working hours is reasonably required from time to time to meet the requirements of the post. This includes occasional evenings and weekends.

JOB OVERVIEW

We have a fantastic new job opportunity for an Administrator / Administration Officer / Executive Assistant with proven experience in an administrative / executive support / coordination role, who has strong organisational, communication and IT skills.

Working as the Administrator / Administration Officer / Executive Assistant you will provide high-quality administrative and executive support, from managing diaries and preparing briefings, to coordinating handovers and ensuring officers are set up to succeed.

As the Administrator / Administration Officer / Executive Assistant you will also support the organisation’s President and Chief Executive, helping maintain leadership continuity and smooth governance operations.

DUTIES

Your duties as an Administrator / Administration Officer / Executive Assistant will include:

• Manage the diaries of elected officers, including scheduling internal and external meetings

• Coordinate logistics for officer meetings and events (room bookings, catering, tech needs)

• Prepare and distribute briefing packs, agendas, and meeting papers in advance

• Support officers with essential SU processes such as money request forms, external speaker forms, documentation, and reporting deadlines

• Provide weekly highlight summaries to officers, keeping them updated and focused on key activity

• Print and collate physical papers and resources for meetings and campaigns as needed

• Track officer attendance, holiday requests, TOIL and engagement in key meetings

• Provide administrative and executive assistance to the President and Chief Executive, including diary support, briefings, and meeting prep

• Attend senior meetings where appropriate to take notes and manage follow-ups

• Maintain confidential information and manage sensitive communications with discretion and professionalism

CANDIDATE REQUIREMENTS

Essential

• Proven experience in administrative, executive support, or coordination roles

• Strong organisational skills with the ability to manage multiple schedules and priorities

• Excellent written communication and briefing preparation skills

• Proficient in Microsoft Office / Google Suite tools (Docs, Sheets, Calendar, etc.)

• High levels of discretion and professionalism when handling sensitive or confidential information

• Experience working with students, elected officers, or in a Students’ Union or charity context

Desirable

• An understanding of governance structures in non-profits or public sector organisations

• Ability to produce high-quality briefing summaries and meeting documentation efficiently

• Comfortable working independently and using initiative in a fast-paced setting

• Experience drafting or proofreading formal communications (reports, governance papers etc.)

BENEFITS

• 20 days annual leave (pro rata) plus not less than a total of 15 days at Christmas, Easter, New Year, May day, Spring and Late Summer bank holidays or days in lieu
• A dedicated wellbeing programme
• Cycle to work scheme
• Employee assistance programme
• A contributory pension scheme

APPLY TODAY…

By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P13399

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