Business Administrator

MAIN PURPOSE OF THE ROLE:

To provide administrative support so that colleagues are assisted to deliver services to the public. To contribute to meeting team priorities and ensure confidentiality and other controls are maintained.

Key Tasks

1. Undertake administrative duties in accordance with statutory and departmental requirements including providing telephone cover and message service, process incoming and outgoing mail.

1. Minute, produce and distribute accurate records of routine office meetings e.g. team, departmental, inter-agency meetings.

1. Produce correspondence and reports from written documents and other sources.

1. Accurately input data into computerised systems, databases and spreadsheets and process, retrieve and cleanse data as necessary.

1. Liaise with operational and departmental staff, clients and other agencies as appropriate, sharing information as directed and ensuring Council procedures are properly followed.

1. Maintain and update departmental information.

1. Maintain all paper and electronic filing systems, including establishment of new files.

1. Undertake photocopying, scanning and fax transmissions, as requested.

1. Provide support to individual managers as required, including diary management, travel planning, arranging and supporting events and arranging and servicing meetings.

1. Support managers in maintaining property and facilities and their security.

1. Attend staff meetings, supervision and training as required, including participation in the annual performance appraisal review scheme.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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