Clerk to the Board of Directors and Executive Administrator

Job Title: Clerk to the Board of Directors and Executive Administrator

Location: Waterlooville, Hampshire

Salary: E1, £5,717 per annum (FTE £32,149 per annum)

Job Type: Permanent, Part Time, Term Time Only

Working Hours: 300 hours a year, split between clerking and administrative support for the Trust, term time only. The specific arrangements regarding start date and working hours will be discussed and agreed with the successful applicant. We are open to discuss flexible arrangements such as hybrid working.

About the Role:

Edith Stein Catholic Academy Trust (ESCAT) is looking to appoint an organised and proactive governance professional and administrator to provide a range of high-quality clerical, secretarial and administrative support to the Board of Directors and its committees and Executive Officers.

The current Clerk has decided to stand down after thirteen years of outstanding service.

Working together with our Chair of Directors, the successful candidate will be responsible the management of administration related to Trust meetings as well as providing administrative support for the CEO and CFO, ensuring governance adheres to good practice and meets all statutory and regulatory requirements.

Meetings:

Typically, there are five full board meetings and a further nine sub committee meetings, three each term.

Board meetings are generally held between 5.00pm and 7.00pm and Committee meetings are held early mornings and are often online.

Purpose of the Role:

• To work effectively with the Chair of Directors, the CEO, CFO and all other Directors
• To be responsible for advising the Board of Directors on procedural and constitutional matters, duties and powers and to work within the current legislative framework
• To provide effective administrative support to the Board, all its committees and the executive team ensuring the Board of Directors is properly constituted and that confidentiality and legal requirements are met
• A key part of the role is to help prepare and circulate agendas and associated papers for the Board of Directors and committee meetings, working with the Chairs of each group and to prepare and circulate the minutes

Please note that a full job description can be found on our website or is available on request.

About You:

Essential:

Skills, knowledge and aptitudes:

• Ability to communicate accurately, clearly and concisely, orally and in writing with a wide range of people
• Writing agendas and accurate concise minutes
• ICT, including keyboarding, skills with high level of proficiency in MS office applications
• Ability to process documentation (e.g. letters, mail merge, minutes, spreadsheets)
• Time management and working to deadlines
• Organising meetings

Qualifications and Training:

• GCSE Grade 9 to 5 (A* to C) or equivalent level of qualification in English and Maths
• Able to demonstrate a willingness to attend appropriate training and development
• Attended or willing to attend the National Training Programme for Clerks

Attributes:

• Ability to demonstrate effective interpersonal skills
• Ability to prioritise workload an work to challenging timelines/ work independently demonstrating strong organisational skills
• Ability to form and maintain good professional relationships
• Emotional resilience when working under pressure
• A willingness to demonstrate commitment to the values and ethos of the Trust
• Sense of humour

Other:

• Commitment to safeguarding and promoting the welfare of children and young people
• Willingness to undergo appropriate checks, including Enhanced DBS checks

Desirable:

Skills, knowledge and aptitudes:

• Knowledge of Board of Directors procedures
• Developing and maintaining contacts with outside agencies e.g. DfE
• Knowledge of educational legislation, guidance and legal requirements
• Knowledge of the responsibilities of the Board of Directors
• Knowledge and understanding of educational settings
• Knowledge of Data Protection legislation

Qualifications and Training:

• 2 A Levels or equivalent level 3 qualifications
• Further qualification or training in Business Administration or Communications

Please note all staff will be required to complete an Enhanced DBS application following the initial offer of employment.

Additional Information:

Closing Date - Monday 23rd June 2025 at 12.00noon

Interviews - Week beginning Monday 30th June 2025

Please note that once you have applied for the role you will be sent an email with an application form to fill in.

This form will need to be fully completed and returned for your application to be considered.

Please click the APPLY to submit your application for this role and you will be sent an email with application forms to complete.

Candidates with previous job titles and experience of; Senior Business Administrator, Executive PA, Personal Assistant, Executive Business Coordinator, Administration Clerk, Administration Assistant, Office Administrator, Office Assistant, Office Executive, Clerical Executive may also be considered for this position.