Executive Assistant Part time FTC

Please note this is a part-time vacancy, ideally 3 days a week (or 21 hours spread across the week). Hybrid working is available.

A London based non profit organisation are looking for an Executive Assistant to provide high-level support to the CEO on a part-time basis for a period of 3-6 months. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This role requires strong analytical and problem-solving skills, with the ability to assess information from various sources to make timely and informed decisions. A keen eye for detail, alongside a methodical and accurate approach to work, is essential.

Main areas of responsibility

• Scheduling and calendar management
• Inbox management including responding to and redirecting emails
• Support the CEO with travel and accommodation arrangements including expenses.
• Organise and plan events
• Preparing minutes of meetings.

Experience and qualifications

• Experience of working as an Executive Assistant or Personal Assistant to C-suite/Executive Leadership level
• Experience of managing more than one diary
• Experience of working within a governance structure involved Board level individuals
• Experience of working with spreadsheets and databases
• Experience in developing and maintaining internal processes and filing systems.

Competencies and behaviours

• Excellent written and verbal communication skills.
• Ability to use initiative and discretion to address urgent matters, referring issues to the appropriate individuals when necessary.
• Strong time-management skills and an ability to organise and coordinate multiple concurrent projects.
• Flexible team player, excellent interpersonal skills and a willing to adapt to changes.