Facilities Administrator - Part time

We are seeking a reliable and organised individual to assist with property management duties on a part-time basis. The working hours for this role are 5 hours per day, Monday to Thursday (9:30 AM - 3:00 PM).

Maintenance & Repairs

• Respond promptly to maintenance and repair requests from tenants or residents

• Coordinate and oversee routine maintenance tasks such as cleaning, gardening, and communal lighting

• Schedule and liaise with approved contractors for specialist works (e.g., plumbing, electrical, pest control)

Tenant & Resident Communication

• Serve as the primary point of contact for all tenant and resident queries, issues, and complaints

• Issue formal correspondence including notices, updates, and service-related communication

• Organise and support resident meetings where required, maintaining a professional and approachable presence

Access & Key Management

• Arrange access to properties for contractors, utility providers, and deliveries as necessary

• Manage the secure issuance and replacement of property keys and access fobs

Insurance & Legal Compliance

• Ensure all managed estates are adequately and appropriately insured at all times

• Handle insurance claims involving property damage, loss, or liability

• Monitor compliance with lease or tenancy terms, including rent reviews and general obligations

General Administration

• Maintain up-to-date estate records, tenant files, and property documentation

• Log and track maintenance issues, incidents, and resolutions using internal systems

• Liaise with landlords, letting agents, and freeholders to ensure smooth property operations

• Authorise quotes and process payments (with director approval), managing document flow efficiently

• Use Microsoft Excel confidently for tracking budgets, generating reports, and maintaining records

• Carry out ad hoc administrative tasks while maintaining well-organised and compliant filing systems

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.