Finance & Operations Manager

Finance & Operations Manager

Part-time (a total of 24 hours weekly, worked across 3 or 4 days a week)

£32,000 - £38,000 p.a. dependent on experience

We are seeking an experienced, highly organised and detail-oriented Finance & Operations Manager to oversee the gallery’s day-to-day financial administration, artist accounting, bookkeeping processes and operational finance systems. Reports directly to the gallery owner.

Key Responsibilities

Artist Accounting & Reporting

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  Prepare financial, sales and inventory reports

  
  


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  Primary liaison between artist studios and accountants on financial matters.

  
  


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  Track artist-related, exhibition and production costs, apply deductions and recoupments

  
  

Gallery Finance & Bookkeeping

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  Manage incoming/outgoing invoices, payments, and supplier processing

  
  


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  Reconcile bank accounts and maintain accurate records in Xero

  
  


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  Oversee accounts payable/receivable and monitor VAT deadlines

  
  


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  Prepare financial information for year-end accounts and audits

  
  


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  Approve and monitor company card expenditure

  
  

Art Fair & Project Finance

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  Prepare post-art fair financial reports and profitability analyses.

  
  


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  Track and maintain cost systems for exhibitions, projects and fairs.

  
  

Operations & Administration

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  Manage business rates, operational finance obligations, and employee health insurance

  
  


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  Support gallery administrative systems and procedures

  
  


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  Assist with special projects and operational initiatives as required

  
  

Candidate Profile

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  3–5 years' experience in finance, bookkeeping, operations, or arts administration

  
  


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  Strong working knowledge of Xero or similar accounting software, with excellent Excel and reporting skills

  
  


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  Highly organised, detail-oriented, and able to manage multiple deadlines

  
  


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  Strong communicator, confident liaising with artists, accountants, and external stakeholders

  
  


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  Experience within a commercial gallery, auction house, or creative business highly desirable

  
  

Closing date for applications: 5pm on 1st July

Submit CV and cover letter to [email protected]

Candidates will be required to complete an interview and skills test