Finance Manager

Job Description

Book-keeping:

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  Overseeing a system using hard-copy files and Quickbooks Online

  
  


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  Maintaining and reconciling bank accounts and credit cards

  
  


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  Raising purchase orders

  
  


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  Raising invoices and processing income

  
  


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  Aged debtor management

  
  


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  Apportioning overheads and central costs to projects

  
  


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  Managing restricted funds

  
  


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  Making payments online and occasional bank deposits

  
  

Payroll and staffing:

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  Maintaining a system recording all aspects of staffing that impact payroll of a team around 50 people, including

  
  
  
  
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    New starters, leavers and role changes

    
    
  
  
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    Probation ending

    
    
  
  
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    Sick pay

    
    
  
  
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    Parental leave, carers leave etc

    
    
  
  
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    Timesheets and accrued holiday for ‘As & When’ staff

    
    
  
  
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    Staff loans

    
    
  
  
  
  


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  Collaborating with an external payroll provider to ensure they have accurate and timely information

  
  


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  Pension plan maintenance

  
  


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  Health plan maintenance

  
  


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  Making monthly salary payments

  
  


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  HMRC payments

  
  


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  Responding to ad-hoc queries around pay and benefits

  
  

Reporting:

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  Monthly management accounts for Executive Director

  
  
  
  
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    Profit & Loss

    
    
  
  
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    Budget vs Actual

    
    
  
  
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    Cashflow

    
    
  
  
  
  


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  Bi-monthly reports for Trustee Board

  
  
  
  
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    Budget vs Actual

    
    
  
  
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    Written report explaining variance and anticipated changes

    
    
  
  
  
  

Budgeting:

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  With Executive Director preparing a draft annual budget for presentation to and consideration by Trustee Board

  
  


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  Presenting the agreed budget to Senior Staff, encouraging transparency and ownership for the financial performance of their areas of work

  
  


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  Supporting with or leading on budget creation for funding bids

  
  


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  Monitoring performance against budget closely, and liaising with senior staff when necessary

  
  


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  With Office Manager supporting the process of tight budget control over expenditure such as utilities, building maintenance and training

  
  

Audit:

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  Completing pre-audit checklist and information submission

  
  


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  Ensuring online systems are up to date and ready for external auditor review

  
  


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  Hosting Auditor in office and answering queries

  
  

Other:

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  Contributing to strategy and business planning, ensuring that the financial position of the charity is considered and prioritised when planning for change

  
  


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  Supporting the Company Secretary with Companies House and Charity Commission filings and reporting

  
  


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  Supporting colleagues with the delivery of services in the building and activity participants in any way required

  
  


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  We are proud to be a point of contact for people with a range of needs locally, so all staff contribute to answering phones, responding to queries and meeting visitors

  
  


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  Any other tasks and duties as reasonably required in the role