Interim Business Administrator

Merrifield Consultants is thrilled to represent a UK- based Charity to find an Interim Business Administrator. This person will ensure the efficient operation of our Bristol Hub by delivering high-quality administrative support, managing office systems, supporting clinical appointment scheduling, and acting as the first point of contact for visitors and enquiries. This role is essential to the smooth functioning of the office and supporting service delivery.

Job Title: Business Administrator (part time, 20 hours)
Salary: £13.18 per hour
Location: Bristol
Contract: Interim, 1-2 months
Working days: Monday - Thursday, office based
Closing date: Friday 18th of July

Key Responsibilities:
Reception and Front-of-House Duties:
* Open and prepare the office each morning, ensuring reception and meeting spaces are clean and welcoming.
* Act as first point of contact for telephone, email and in-person enquiries.
* Manage post and email inbox, redirecting or responding to enquiries appropriately.
* Greet clients and visitors, offering refreshments as appropriate.
* Support booking of assessments and clinical appointments.
Office and Facilities Administration:
* Manage day-to-day office requirements, including stationery and consumables.
* Liaise with cleaners and external suppliers to maintain office standards.
* Monitor and manage petty cash and receipts; liaise with the Finance Manager as required.
* Oversee basic Health and Safety compliance, including fire alarm testing and PAT testing.
Administrative Support:
* Maintain office attendance rotas and manage diary bookings for meetings and supervisions.
* Support data entry and database maintenance (e.g., e-Tapestry, IAPTus).
* Assist in the organisation of internal events and family engagement activities.
* Record donations and coordinate prompt acknowledgement communications.
* Provide general administrative support to senior team members as required.
Staffing and Recruitment Support:
* Support coordination of interviews and onboarding processes.
* Organise equipment, paperwork, and induction materials for new staff.
* Liaise with IT and HR teams to ensure effective new starter setup.

Person Specification:
Qualifications:
* Recognised qualification in IT and/or Administration
* GCSE (or equivalent) in English and Maths (minimum)
Experience:
* Prior experience in a front-line reception or administrative role
* Experience handling confidential and sensitive information
* Database and record management experience
Skills and Attributes:
* Excellent written and verbal communication skills
* Strong organisational and time management abilities
* Proficient in Microsoft Office applications, particularly Word and Excel
* Reliable, proactive, and self-motivated
* Able to work both independently and collaboratively

To find out more, please contact Isabel Britten at Merrifield Consultants.

We are committed to ethical recruitment practices and creating an inclusive recruitment process. We strongly encourage applications from people of all backgrounds, including those from diverse and minority communities. We believe that a diverse workforce is key to creating innovation and driving meaningful impact.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.