Legal Secretary Real Estate

Join a well established law practice in Crawley as a Legal Secretary in their busy Real Estate department. This role offers a dynamic work environment and the opportunity to be part of a firm that values hard work, expertise, and a creative approach to challenges. This is a part time role, working 4 full days per week.

Day-to-day of the role:

• Audio and copy typing of correspondence and documents.
• Managing filing and file systems, including dealing with incoming and outgoing mail.
• Photocopying, faxing, scanning, and emailing documents.
• Arranging client meetings and managing time recording for fee earners.
• Opening and closing case management files, updating contacts and file information in the DPS case management system.
• Interacting with clients and contacts via telephone, taking messages, and meeting in person to witness signatures or collect documents.
• Drafting letters, documents, and forms using standard precedents and forms library.
• Handling replies to enquiries, preparing contracts, deeds, licences, TR1s, Property Forms, etc.
• Attending clients to arrange for documents to be signed or witnessed and arranging for the provision of physical AML and KYC documentation.
• Setting up and managing data rooms, acting as central administrator.
• Downloading title documents from the Land Registry Portal and requisitioning searches.
• Assisting with completing Reports on Title, dealing with land registry and SDLT formalities.
• Preparing bills, financial statements, and making SDLT submissions as necessary.
• Completing file closure exercises and reconciling financial accounts on the case management system.
• Adhering to the firm’s risk and compliance policies.

Required Skills & Qualifications:

• Excellent IT skills, proficient in Office 365 and experienced with case/document management systems.
• Strong attention to detail and excellent verbal communication skills.
• Ability to take initiative and work pro-actively in a fast-paced environment.
• Highly organized, logical, and able to demonstrate good team skills.
• Good flexibility and adaptability, not afraid to challenge the status quo in a positive, respectful, and constructive manner.

Please apply today, this firm offers competitive salary, excellent benefits and career development within a fast paced and supportive team.