Office Administrator

Your new company

A reputable and fast-growing business, based in Preston are seeking a reliable and highly organised Office Administrator to manage the day-to-day administrative operations. Working closely with management, this role is key to ensuring the smooth running of financial processes, compliance documentation, staff records, and communications. The Office Administrator will be responsible for maintaining accurate records, overseeing finances, coordinating with external suppliers, and ensuring the business remains compliant with all relevant legislation and assurance schemes.

This position is office-based working 09:00 - 15:00 Monday to Friday, however additional hours might be required.

Your new role

• Prepare and monitor farm accounts, budgets process payments and monitor cash flow
• Manage purchase orders and supplier invoices
• Maintain up-to-date records for farm equipment, supplies, and staff
• Oversee digital and manual filing systems
• Ensure compliance with health & safety, environmental regulations, and industry standards
• Process weekly/monthly payroll
• Maintain employee records and assist with recruitment or training processes
• Answer incoming calls and emails professionally
• Draft and manage correspondence and reports
• Support management with day-to-day administrative tasks
• Manage procurement of farm supplies, packaging, and equipment
• Handle costing, ordering, and liaising with suppliers
• Assist with the preparation and submission of government grant or subsidy applications
• Act as a point of contact for transport companies, suppliers, customers, and regulatory bodies
• Build and maintain positive working relationships with external partners

Your skills should include:

• Strong organisational and time-management skills
• Excellent financial and numerical ability, including budgeting and payroll
• Confident communication skills, both written and verbal
• Proficient in Microsoft Office and comfortable with agricultural or accounting software
• Working knowledge of practices, compliance standards, and relevant legislation
• Strong problem-solving abilities and attention to detail
• Ability to work independently and adapt to changing seasonal demands

What you'll get in return

In return for this, you will be offered a salary up to £28,000 depending on experience and will be working within a well-establish team.

• Along with fully flexible working hours
• 25 days annual leave, plus bank holidays
• Along with free onsite parking and other company benefits
• Opportunities for development and upskilling are available to help you progress

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk