Office and Finance Administrator (Full-time or Part-time)

This is an exciting opportunity for a seasoned and highly organised finance and office administrator with a proactive mindset to join our team and enhance operational efficiency for our organization.

We’re a climate impact consultancy that has grown, since our inception in 2020, ClimatePartner UK has doubled  to a team of 30. We are a passionate, social and impact-focused team that work with clients to help make net zero a reality through measurement, reductions, and climate project contributions.

This role will provide the opportunity to support and streamline financial processes, ensuring accuracy and compliance, while also managing office operations to foster a productive work environment. This role will help to make us a success by contributing to our mission of making net zero a reality for our clients.

Finance responsibilities

• Oversee credit control tasks and processes to ensure timely payment of invoices.
• Manage accounts payable tasks to ensure timely approval and payment of vendor invoices and staff expenses.
• Collaborate with the global finance team and external tax advisors on quarterly tax filings and financial statements.
• Coordinate with auditors during internal and external audits, providing necessary documentation.
• Track the social budget and assist employees with expense submissions for accurate processing.

Office responsibilities

• Liaise with the office provider for facility management, including health and safety regulations.
• Support onboarding by setting up laptops and IT equipment for new joiners.
• Assist with visa and recruitment processes, including coordinating interviews and follow-ups
• Ensure employees have the necessary equipment and office environment to operate efficiently.
• Manage attendance and desk/meeting room booking systems.
• Foster a positive and collaborative office culture by coordinating team events, workshops, and offsites, including venue booking, catering, and logistics.
• Mark key cultural dates and events to drive team engagement through speaker coordination and internal event management.
• Implement and promote eco-friendly practices within the office and support the preparation of our carbon footprint report.
• Manage the visitor registration process to ensure a welcoming experience for guests.
• Maintain inventory and compliance across IT, data protection policies, and employee guidelines.
• Assist with basic IT troubleshooting and liaise with global IT support for complex issues.
• Handle broader office administration, including post, office stationery, fresh fruit, and technology.

Requirements:

• Minimum of three years' experience in an administrative role.
• Exceptional organisational skills, with the ability to prioritise and manage multiple tasks efficiently.
• Proactive and self-motivated, capable of identifying and addressing issues independently.
• Strong attention to detail, ensuring accuracy in financial and administrative tasks.
• Strong interpersonal skills with the ability to build and maintain positive relationships with team members.
• Good verbal and written communication skills, effective in liaising with internal stakeholders.
• Ability to thrive in a fast-paced environment and manage changing priorities effectively.
• Proficiency in using financial software (e.g., Xero) and office management tools (e.g., Microsoft Office Suite, Dynamics).

Desired, but not essential:

• Experience in a finance administrative capacity.
• Experience in coordinating team events, workshops, and offsites.

Join our dynamic and diverse team, where authenticity is celebrated. We collaborate openly and effortlessly, fostering a work environment where we enjoy socialising both inside and outside of work. Here are some of the perks we offer:

• Take advantage of our cycle-to-work scheme and contribute to a greener future.
• Enjoy 30 days of holiday, plus public holidays, because we believe a well-rested team performs at its best.
• Prioritize your mental and physical health with our comprehensive sick leave policy and Employee Assistance Programme (EAP).
• Balance work and life with our flexible, hybrid working environment.
• Regular development and check-in meetings are integral to our feedback culture, ensuring your continuous growth.
• Access our enhanced, gender-neutral parental leave options, supporting you during life’s significant moments.
• Healthcare Benefits: After successfully completing your probation period, you'll be eligible for Medicash, our healthcare plan, to help cover everyday healthcare costs.

Ready to make a difference? Apply now!

Simply click the application button below to submit your resume and cover letter addressing the tasks and requirements listed in ‘Who you are’ and ‘What you’ll do’. 

At ClimatePartner, we believe in fostering a diverse and inclusive environment where everyone feels valued and empowered to contribute. We provide equal opportunities to all qualified applicants, regardless of background or identity.

If you have any questions about the application process or require reasonable adjustments for your interview, please don't hesitate to contact Jessica Simpson from our People Team at [email protected].

Find out more about working at ClimatePartner and see all our current job openings at climatepartner.com/careers.