Office Assistant

About the Role:

Reed are partnered with one of North Yorkshires longest standing family run businesses seeking a proactive and organised Office Assistant to support the smooth day-to-day operations of their office. This role is ideal for someone with strong administrative skills and a keen eye for detail. While prior experience or knowledge in bookkeeping and accounting is preferred, it is not essential.

• General administrative support including filing, scanning, and data entry
• Answering and directing phone calls and emails in a professional manner
• Managing office supplies and placing orders when necessary
• Scheduling meetings, appointments, and maintaining calendars
• Assisting with document preparation and formatting
• Supporting basic financial tasks such as invoice processing, expense tracking, and petty cash handling
• Liaising with internal departments and external suppliers
• Maintaining accurate records and ensuring confidentiality of sensitive information
• Assisting with onboarding of new staff and maintaining personnel records
• Supporting ad hoc projects and tasks as required by the team

• Previous experience in an administrative or office support role
• Basic understanding of bookkeeping or accounting principles (e.g., handling invoices, reconciling expenses)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organisational and time management skills
• Excellent written and verbal communication
• Ability to work independently and as part of a team
• High level of accuracy and attention to detail

• Familiarity with accounting software (e.g., Sage, QuickBooks, Xero)
• Experience supporting finance or HR departments