Office Manager

Are you a highly organized and proactive professional with a passion for creating an outstanding workplace experience? Do you thrive in a dynamic, innovative environment where your contributions directly impact global health? Then we want you to join our client as our Office Manager at our brand-new Harwell facility!

The client is at the forefront of revolutionizing medicine through mRNA technology, and we're establishing a state-of-the-art research, development, and manufacturing facility in Harwell. This is a unique opportunity to be part of a pioneering team committed to onshore mRNA vaccine production for respiratory diseases, creating highly skilled jobs and fostering collaboration across the UK.

As our Office Manager, you'll be instrumental in ensuring the smooth daily operations and a vibrant, well-run workplace that embodies client innovative culture. This isn't just an administrative role; it's a chance to truly behave like an owner and digitize everywhere possible, leveraging modern IT and app-based solutions to create an efficient, technology-forward campus.

Your key responsibilities will involve overseeing daily campus operations, from managing meeting rooms and catering to liaising with building management and external vendors. You'll ensure our workspace is always functional and presentable, procuring necessary equipment and managing supplies. You'll also coordinate travel arrangements and provide crucial day-to-day logistical support to our Harwell-based teams.

Beyond these core duties, you'll also:

• Collaborate with Client Facilities to sustain smooth facility operations.
• Facilitate building safety protocols, including fire warden scheduling and evacuation plans.
• Handle IT logistics, including AV systems, workstations, and equipment dispatches.
• Process invoices, utility bills, and track expenses in line with procurement and finance protocols.
• Organize on-site governance meetings, town halls, offsites, and other employee events, including managing catering and technical setups.
• Provide essential administrative support, including SharePoint maintenance, onboarding assistance, corporate subscriptions, and policy guidance.
• Support SAP transactions and local contract tracking to ensure compliance and continuity.
• Act as a cultural ambassador, onboarding new team members, promoting the client's values, and driving collaboration and team spirit.

• 5+ years of experience in a similar role, providing senior-level administrative support in a corporate environment. A business degree is desirable.
• Experience with office relocations is a plus.
• A true team player with a collaborative approach.
• Customer-minded and service-oriented.
• Proven ability to take initiative, determine priorities, and exercise good judgment.
• IT affinity, particularly with Office and AV equipment.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Intermediate to advanced skills with MS Office 365 applications and SAP systems.
• Excellent verbal and written communication skills.
• Ability to establish and maintain effective working relationships with co-workers, managers, and clients.
• High degree of personal drive and agility.
• Alignment with Client's mindset and values.

This is a site-based position at our Harwell facility, requiring your full-time presence.

Ready to make a significant impact on patients' lives worldwide while contributing to a continually growing, innovative organization? Apply now and join us in making access to life-saving vaccines a reality for all!

Randstad Business Support is acting as an Employment Business in relation to this vacancy.