Office Operations Coordinator (Part Time)

THE·TEAM operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, THE·TEAM's presence spans 28 countries and more than 70 cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit THE.TEAM.

The Office Operations Coordinator plays a key role in delivering a professional, welcoming, and well-organised office environment. This position is responsible for meeting room coordination, office hospitality, event support, and reception coverage, ensuring a seamless experience for clients, visitors, and internal stakeholders.

This is a part-time role (20 hours per week). Working hours will be Monday-Thursday, 10:00am – 4:00pm , with some flexibility required to support event days.

WHAT YOU WILL BE DOING

Meeting Room & Office Coordination

• Manage and maintain meeting room calendars and bookings
• Prepare meeting rooms to a high standard, ensuring they are clean, tidy, and fully equipped
• Coordinate catering and refreshments for meetings
• Monitor meetings to ensure schedules are adhered to and rooms are reset promptly
• Identify and prioritise high-profile meetings involving senior staff or external clients

Hospitality & Workplace Services

• Ensure kitchens and communal areas are consistently stocked and well-maintained
• Oversee dishwashers to ensure efficient circulation of kitchen items
• Distribute fruit and manage weekly grocery deliveries across multiple floors
• Maintain cleanliness and organisation across kitchens and shared spaces
• Act as a visible and approachable point of contact for general office queries

Events Coordination

• Take full end-to-end ownership of multiple event bookings, both within the office and on the rooftop space
• Support event setup, including catering arrangements and room configuration
• Assist with on-the-day event delivery and troubleshooting
• Provide ad hoc support to the social committee

Office Operations & Administration

• Coordinate office supplies and liaise with the Office Manager to maintain stock levels
• Manage ad hoc deliveries, including catering and supplies distribution
• Ensure compliance with health, safety, and cleanliness standards
• Maintain an organised and welcoming reception area
• Provide reception cover when required, including greeting visitors and managing check-ins

THE SKILLS AND EXPERIENCE YOU NEED

• Excellent organisational and time management skills
• Strong attention to detail and proactive approach
• Outstanding interpersonal and communication skills
• Ability to multitask and prioritise in a fast-paced environment
• Professional, approachable, and service-oriented mindset
• Flexible and willing to support ad hoc front-of-house duties

Additional Information

• This role requires a hands-on approach to hospitality and workplace coordination
• Physical tasks such as lifting deliveries and moving supplies may be required
• Flexibility is essential to support events and changing business needs

THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.