Operations Coordinator

Xona is the navigational intelligence company bringing real-time, centimeter-level certainty to any device, anywhere on Earth.

With Pulsar – the world’s most advanced PNT satellite infrastructure in Low Earth Orbit – Xona will offer a future-proof, backwards-compatible global positioning system optimized for absolute precision, superior power, and robust protection.

We’re searching for an Operations Coordinator to support the growth of Xona’s presence in the United Kingdom. As a member of this team, you’ll work in the London office to develop baseline administrative procedures and take ownership of the full spectrum of Xona UK’s operational functions. Working alongside the director of Business Development, the Operations Coordinator will manage office affairs, workplace certifications, general bookkeeping, and travel coordination as needed. The ideal candidate is a proactive executor, capable of working as an individual contributor and team player, and is comfortable operating at the speed of a modern startup.

Key responsibilities will include:

• Managing day-to-day operational activities, ensuring smooth functioning of the office and team. You’ll establish a baseline operational tempo and continually re-adjust as you anticipate the needs of our growing team.

• Coordinating and executing various administrative tasks, including procurement, scheduling, payroll, and expense tracking. You’ll collaborate with senior engineering, IT, finance & operations colleagues to understand needs and get the job done.

• Shaping and owning internal business processes. You’ll identify areas for improvement across the business (such as billing, tracking, reporting, compliance with business standards etc.) and implement new tools & procedures to help us scale.

• Identifying and resolving barriers for the individual UK team members. Collaborating directly with the engineers and specialists in the Xona UK team, you will proactively surface blockers and ensure the administrative logistics of all projects remain efficient.

Requirements

• Bachelor's degree in business, finance, accounting or equivalent professional background.

• 0-2 years of operational or project management experience. This is an early-career opportunity for an individual eager to take on a level of responsibility and professional growth exceeding that of typical entry-level positions.

• An appreciation for steward leadership and a positive attitude, demonstrated by a willingness to tackle and deliver on tasks of all sizes, big or small.

• Conscientious and professional communication abilities, with the good judgement required to act as a trusted representative of company leadership.

• Must have right to work in the UK.

Special Considerations

This role requires Baseline Personnel Security Standard (BPSS) checks, and successful candidates must be eligible to obtain UK Security Clearance (SC).

Benefits

• Flexible working and PTO/time off policy, Xona measures progress by results not time on the clock

• Enjoy lunch on us – Xona offers an employee lunch on Mondays and Wednesdays in-office

• Supportive parental leave

• Health insurance

For U.S. Roles: To comply with U.S. Government space technology export regulations, applicant must be a U.S. citizen, lawful permanent resident of the United States (i.e. Green Card holder), or other protected individual as defined by 8 U.S.C. 1324b(a)(3).

For U.K. Roles: To comply with U.K. regulations, this role requires Baseline Personnel Security Standard (BPSS) checks, and successful candidates must be eligible to obtain UK Security Clearance (SC).

For Canada Roles: Successful candidates must obtain and hold a security clearance at the reliability status level, and pass security assessment for the Canadian Controlled Goods Program (CGP) and ITAR.

We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.