PA & Reception

PA and Reception

The role will involve PA duties supporting Directors and senior management alongside covering reception / front of house.

Duties

• Providing secretarial, admin and diary management support to the Directors
• Taking meeting notes for SLT meetings
• Booking travel and arranging itineraries for senior management and Directors including any VISA arrangement
• Arranging functions and events
• Providing other administrative support when required to facilities and finance teams
• Greeting visitors and employees
• Taking and directing calls
• Completing administrative tasks
• Managing and issuing site access passes for staff and visitors
• Briefing visitors on site safety rules
• Managing pool cars, including ensuring employees meet the insurance requirements
• Organising and maintaining the reception area
• Managing office stationery supplies

Skills and Knowledge

• Ability to balance and prioritise workload, especially between PA and some reception cover requirements
• Excellent administration skills with good knowledge of MS Office
• High regard for customer service and customer satisfaction
• Be friendly and welcoming with all visitors and employees
• Excellent organisation skills
• Excellent communication skills
• Adaptability and flexibility
• 'Can do' approach
• Represent the business with a positive attitude and professional manner
• Good note taking ability

Salary and Information

Havant

Part time

9.00am - 2.00pm or 10.00am - 3.00pm Mon-Fri

£15.00-15.60 per hour

3 months

Immediate Start