Part-Time 3days Office Administration & Invoice Co-ordinator

Your new company
Based in Oldham, your new company a service provider, is seeking a Part Time Office Administrative Co-ordinator to join its small team.

Your new role
As the Co-ordinator, you will support a small office with various tasks. A hands on role, where you will complete tasks required to ensure the smooth success of the company/office.
Supporting the office and the wider team, you will provide full Administrative and basic accounts support and be the first point of contact for customers and enquiries.
General Administrative & basic accounting tasks will include:-
Handling office tasks, such as filing, generating reports, setting up for meeting, and reordering supplies.
Creating rotas for staff and collating all time sheets
Communicating with customers to understand their needs and requirements and identify sales opportunities.
Logging in daily activities on the company's database.
Ensuring that client information details are kept up-to-date.
Creating and sending invoices and statements to customers.
Matching timesheets to invoices to ensure correct billing to clients.
Checking the data input to ensure the accuracy of the final bill.
Tracking payments and ensuring that the cash flow into the company is buoyant by means of credit control and recovery of outstanding payments.
Reporting issues or irregularities to the financial head of the company.
Fixing billing errors by issuing debit and credit memos.
Handling clients' account queries.

What you'll need to succeed
Previous office administrative experience
Experience of invoicing and basic general accounting
Proficiency in MS Office (Excel) and working knowledge of accounting software, such as SAGE.
Excellent organisational skills and attention to detail.
Excellent verbal communication and active listening skills
The ability to handle customer queries calmly. * The ability to work independently and as part of a team.

What you'll get in return
Permanent Part-Time role (3 days a week)
Hours 9-5 (3weekdays) (but can be flexible to accommodate) (ie:- 9-3.30/9.4.00)
Parking
Small friendly office

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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