Part-time Accounts Payable Clerk (30hrs p/w)

Part time Accounts Payable clerk (30 hours per week), 8 weeks, Flitwick, £14.00 per hour

Our client based on the Bedford Buckinghamshire border requires and an interim Accounts Payable Clerk to support their existing purchase ledger clerk during our peak season. They are looking for an individual who is available to start ASAP and commit to the next 2 months

This is a contract to the end of August 2025. The support Accounts Payable Clerk should have the ability to review, interpret, analyse and challenge financial information, be proactive, organised and methodical, have a good working knowledge of Excel and the ability to manipulate, summarise and present data in an informative style, have a keen eye for accuracy and achieve monthly deadlines.

We are looking for:

• Excellent organisational skills
• Self-motivation
• Strong attention to detail
• Problem solving skills
• Excellent communication skills
• Good prioritisation skills and be flexible enough to adapt plans
• An ability to work to tight deadlines and within constraints
• Proven experience within a similar role(s).

Purchase Invoices/Credit Notes

Reconcile purchase invoices to open purchase orders. Post if all criteria match, reject invoice if no purchase order number mentioned on invoice or query if values are different.

• Post credit notes and follow up with supplier if refund is due. Supplier Payments
• Create weekly suggested list of supplier payments for Head of Finance to review.
• Create supplier payments in Access, create BACS file through Access and upload to Barclays.Net ready for Head of Finance to approve.
• Send remittance advices to suppliers.
• Seek approval from Head of Finance for urgent payments and process through Barclays.NET ready for authorisation.

Purchase Ledger Maintenance

• Refer any supplier terms that differ from standard 45 day terms to Head of Finance.
• Create new supplier accounts in Access and include all information requested on the supplier form.
• Review aged creditors report weekly to clear unallocated transactions and contact suppliers for refunds or copy invoices to match unallocated credit notes.
• Daily digital filing.

Purchase Ledger Enquiries / Queries

• Consistent organisation of the Accounts inbox which includes responding to all enquiries within a reasonable time frame, saving down all invoices, credit notes, notifications, etc for processing through purchase ledger.
• The Accounts inbox should be cleared daily of all incoming emails by way of response or other appropriate action.
• Deal with supplier and internal purchase ledger queries.
• Escalate queries where appropriate within sensible timescales to prevent delays.
• Complete credit application forms to create new accounts with new suppliers.