Part-Time Bookkeeper

Job Title: Part-Time Bookkeeper
Location: Ascot (Remote/Hybrid applications welcomed)
Working Hours: Part-Time (flexible, approx. 16 hrs per week)
Salary: Up to £14.50 per hour
Reports to: Company Directors

About the Company:

We are a dynamic and growing SME property consultancy operating in a fast-paced, international environment. With operations involving multiple currencies and jurisdictions, we are looking for an experienced and detail-oriented Bookkeeper to manage our day-to-day financial administration.

Role Overview:

The Part-Time Bookkeeper will play a key role in maintaining accurate financial records and ensuring efficient financial operations. The ideal candidate will have experience in bookkeeping for small to medium-sized enterprises, excellent Excel skills, and familiarity with UK accounting practices.

Key Responsibilities:

1. Financial Record Keeping & Ledgers

• Maintain the general ledger, purchase ledger, and sales ledger.
• Process and reconcile purchase and sales invoices, credit notes, and company expenses.
• Maintain supplier and customer accounts.
• Maintain accurate records of director’s expenses and investment.

2. Invoicing & Payments

• Raise sales invoices using both Xero and Microsoft Word and update internal Excel records.
• Resolve queries and chase overdue payments as required.
• Prepare bank payments for authorisation.
• Reconcile bank accounts, credit cards, and multi-currency accounts (GBP, AED).

3. Payroll & HMRC Reporting

• Prepare and run monthly payroll.
• Onboard new employees and manage pension contributions (NEST).
• Submit statutory payroll reports to HMRC.
• Complete payroll year-end processes including P60 generation and updating Xero for the new tax year.

4. VAT & Compliance

• Prepare and submit quarterly VAT returns.
• Liaise with our Dubai-based accountant for international VAT submissions.
• Run AML checks and ensure compliance with relevant financial regulations.

5. Reporting & Forecasting

• Produce monthly cash flow forecasts and development cash flow reports.
• Record and forecast monthly expenditure.
• Maintain internal and external salary breakdown reports.
• Reconcile solicitor referral fees and partner income statements.

6. Administrative & Miscellaneous

• Organise and maintain accurate records in association with the accounts.
• Maintain various Excel spreadsheets including:
  • Sales invoices and fees
  • Running costs
  • Developer spreadsheets (weekly updates)
  • Directors’ working calendar including travel/accommodation
• Maintain and update the Master Database.
• Generate and update Agency Agreements and Broker Spreadsheets.

Essential Skills & Experience:

• Proven experience in bookkeeping for SMEs (ideally in a part-time or remote capacity).
• Strong knowledge of UK VAT, payroll, and HMRC compliance.
• High proficiency in Microsoft Excel and Word.
• Experience with Xero accounting software.
• Strong attention to detail and accuracy.
• Excellent communication and organisational skills.
• Ability to work independently and manage time effectively.

Desirable:

• Experience working with multi-currency accounts.
• Familiarity with Dubai or UAE VAT practices (advantageous, not essential).
• Prior experience liaising with external accountants.

To apply for this Bookkeeper role,, please submit your CV and a brief cover letter outlining your experience and availability.

INDHS