Part-time Contracts Coordinator - 12 month maternity cover

Looking for a immediate start contracts coordinator to join a busy team in shepperton to cover a maternity contract for 12 months

MON-THURSDAY 10AM-3PM

Client Details

A fitness company based in the heart of Shepperton

Description

• Creation and sending out new and renewal contracts for gym maintenance, pool and spa maintenance and inductions
• Ensuring contracts are sent in the required time period
• Ensuring all contracts are renewed before expiry date
• Making sure customer has provided PO and/or signing of contract so invoicing is possible
• Invoicing out all contracts
• Constantly reviewing the contracts process and offering better efficiency solutions to processes
• Keeping all documents up to date and filed in correct folders
• Collating information needed for financial forecasting for department
• Liaising with maintenance co-ordinator manager to receive gym maintenance schedule
• Booking gym maintenance visits in with sites that require.
• Weekly update(Mondays - from week before) client portal folders with job sheets, test result (micro's) and contracts.
• Update pool and spa order tracker when requested.
• Invoice all completed job and chemicals.
• PPM Schedule updated on master and client portal
• Raise PO's and Invoices when required.
• On boarding process organised for each new client and off boarding

Profile

• Previous experience with Xero accounting software
• Previous experience in an administrative role

Job Offer

• Immediate start
• Good rate of pay