Part-Time Events Coordinator

Join Our Team as a Part-Time Events Coordinator!

Location: Holborn, London
Contract Type: Temporary
Duration: ASAP - June 2025
Commitment: 2 days per week (flexible, with potential for 3 days during event weeks)
Pay: £19.58 per hour

Are you passionate about creating unforgettable experiences? Do you thrive in a dynamic environment where no two days are the same? If so, we have the perfect opportunity for you!

About Us:
We are a leading institution in the education sector, dedicated to fostering learning and innovation. Our events bring together diverse participants from around the globe, and we need a talented Events Coordinator to help us make every occasion a success!

What You'll Do:
As our Part-Time Events Coordinator, you'll be the heartbeat of our events, ensuring everything runs smoothly and efficiently. Here's a glimpse of your key responsibilities:

• Be the First Point of Contact: Liaise with X72 participants, ensuring all inquiries are handled promptly and professionally.
• Travel Arrangements: Book travel for international attendees and write visa and invitation letters as needed.
• Accommodation & Catering: Secure accommodation in London and arrange catering services (both internal and external).
• Post-Conference Dinners: Organise three delightful post-conference dinners to celebrate our attendees.
• Collaboration: Work closely with the communications team and reprographics to order programmes and printed materials.
• Event Essentials: Order name badges, send out invitations, and book AV support to ensure a seamless experience.
• Feedback Collection: Gather valuable feedback through surveys to enhance future events.
• Finance Management: Process expense claims, set up claimants on the finance system, and monitor expenditures to stay within budget.
• On-The-Day Coordination: Set up registration, coordinate stewards, ensure tech is set up, and troubleshoot any issues to guarantee a smooth-running event.

What We're Looking For:

• Strong organisational skills and attention to detail.
• Excellent communication skills to liaise with diverse stakeholders.
• A proactive attitude and ability to troubleshoot on the go.
• Prior experience in events coordination is a plus but not essential-enthusiasm and a willingness to learn are what truly matter!

Why Join Us?

• Flexible Working Hours: Ideal for balancing personal commitments while contributing to impactful events.
• Convenient Location: Our office is just a 6-minute walk from Holborn train station, making your commute a breeze.
• Dynamic Environment: Be part of a vibrant team dedicated to making a difference in education.

If you're ready to bring your energy and expertise to our events, we want to hear from you! Apply today and help us create unforgettable experiences for our participants.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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