Part Time Finance Assistant

Our client is looking to recruit a part time Finance Assistant (hours can be flexible, but ideally 4-6 hours a day, and could potentially be 4 days a week)

Key Responsibility - Manage the Purchase Ledger (Approx 70% of the role)

Check suppliers invoices are valid with reference to purchase orders/delivery notes and expected costs, including staff expenses and foreign currency

Record all project-related costs accurately

Obtain authorisation for payment from the appropriate member of staff responsible for the purchase

Maintain filing system for suppliers invoices

Review creditors weekly and prepare payments to associates and other suppliers in accordance with ASK policies. Generate remittance advices and email/post to suppliers

Deal with day-to-day enquiries on the purchase ledger

Collate receipts to NatWest statements and prepare coding for posting

Input all credit card transactions

Collate approved Purchase ledger invoices to support BACS payment request

Set up new purchase accounts as required

Reconcile creditor statements to balance

A small amount of credit control when necessary

Check statements from suppliers and follow up on discrepancies

Key Responsibility - Cash and Bank

Record all Bank receipts and payments daily, including foreign transactions

Reconcile bank accounts monthly

Discuss with MD recommendations for managing cash surpluses as necessary

Manage all Petty Cash requests during the month and record all payments

The role requires:

ability to manage and prioritise a range of tasks, meeting time deadlines on a range of tasks

good computer skills and at least 2 years’ experience using Microsoft Office on a day-to-day basis and preferably similar experience of working with SAP Business One, Sage 200 or a similar SQL based accounting system (although full training will be given)

MS Excel experience is essential; knowledge of pivot tables and MS Query will be a distinct advantage

A car is required because of the location of the office