Part-Time Finance Assistant - Flexible 20 Hours

Dakota Hotel based in Motherwell are looking for a detail-oriented and proactive individual to join our Finance Team in the role of Finance Assistant. We are seeking a candidate with strong administrative experience, with exposure to accounting or finance considered an advantage but not essential

CONTRACT AND PAY RATE

Core working hours:

• Monday: 09:00 – 14:00

  (mandatory)
  

• Tuesday: 09:00 – 14:00

• Wednesday: 09:00 – 14:00

• Thursday: 09:00 – 14:00

While Monday is a required working day, we are happy to discuss flexibility regarding the remaining days and can offer some adjustment to start and finish times to suit the right candidate.

This is an on-site role based primarily at our Dakota Eurocentral property in Motherwell, with occasional travel to our Glasgow city centre location on an ad hoc basis. Please note, remote or hybrid working is not available for this position.

PRIMARY ROLE RESPONSIBILITIES

• Promptly feedback to line manager any challenges or issues encountered within the property in relation to finance matters, ensuring all deadlines are met consistently and escalating when they are not.

• Assisting with occasional training for team members on basic finance procedures.

• Checking the daily sales summary, ensuring it has been compiled correctly by the night auditor.

• Maintain the reconciliation of the cashbook/bank, ensuring this is kept up to date as per incoming and outgoing bank transactions.

• Carrying out daily and monthly reconciliation tasks including cash and card banking, PCI payments, petty cash, and company credit cards.

• Looking after the hotel’s cash floats, including change ordering via our external cash collection company.

• Maintaining the working spreadsheet for the sale, posting and receipts of SK Chase vouchers within the PMS/accounting software.

• Compile reports for the weekly finance snapshot, including food and beverage cost reports to ensure the food and beverage teams are aware of their projected cost of sale.

• Liaise with the reservations team to compile the weekly credit control report, chasing open balances and aged debtors.

• Maintain control over the hotel’s procurement system, liaising with the accounts payable team and assisting HODs with purchase orders, escalating any issues if they arise.

• To fully understand the confidential and sensitive nature of the figures and information which is being processed, ensuring no information is divulged to any persons out with the Accounts and Senior Management team

• Any ad hoc duties as required.

BENEFITS

In addition to being part of a culture infused with positivity and opportunity for ongoing development, tangible benefits you could enjoy when you join our team include:

• Special discounts on stays and dining at any Dakota

• Access to our Employee Assistance Program which includes free private mental health support and counselling sessions, video GP consultations and private prescription services, as well as access to daily rewards to be cashed out for shopping vouchers

• Support from our inhouse Mental Health Champions

• Additional holiday day on the first anniversary of your employment

• Family-friendly flexible working options

• Meals on duty and uniforming

• Bonuses to recommend a friend to join our team and every time you are mentioned on Trip Advisor

• Accredited, certified compliance training given on employment

• Access to a suite of external, certified resources via our Learning Management System

• Supportive continuous professional development culture with an annual appraisal and objectives, or a Personal Development Plan

• Opportunities to undertake both internal and external training courses, including potential for in-house Apprenticeships

Full terms on our benefits can be found in our Handbook.

ABOUT DAKOTA HOTELS

Dakota is a growing UK-based lifestyle brand, known for our stylish hotels, bustling brasserie Grills and upscale cocktail Bars. Dakota’s story started with two boutique hotels on the outskirts of Edinburgh, in South Queensferry, and Glasgow, in Eurocentral. We have now expanded into prime city centre locations in Glasgow, Leeds, Manchester, and Newcastle with

more in our pipeline.

Dakota is synonymous for delivering attentive and genuine guest service. We attract hard-working individuals who are passionate about working to the highest standards and have been voted within The Caterer’s Top 15 Best Employers in Hospitality for the last five years in a row. We were also featured within the Top 10 employers in the 2024 Sunday Times Best Places to Work in the UK, as well as being awarded the Spotlight Award for Best Places to Work for LGBTQIA+ employees.

As recent winners of The Cateys ‘People Team of the Year’, we have award-winning internal training programmes within Dakota Academy fostering continuous development and ongoing training. As a result, over 75% of our leaders have been promoted