Part Time HR Administrator

Fixed term contract (maternity leave cover) until December 2019

3 full days per week required: Monday, Tuesday and Friday

Swansway Group is a family owned and run motor group we specialise in new and used vehicle sales, service, accident repair and fleet sales. We’ve been in the business over 50 years, so, we know a thing or two about the motor trade. Our brand partners are synonymous with excellence, innovation and excitement; Audi, Jaguar, Land Rover, Jeep, Volkswagen, FIAT, to name but a few; couple this with our friendly, family feel and values of caring, honest and proud and you‘ll start to see why we’ve featured in the Sunday Times Top 100 Companies to Work For List for the last six consecutive years.

As a HR Administrator for Swansway you will play a significant role in contributing to the success of the HR function. The HR Administrator will be required to provide a wide range of administration support to the HR Team. The HR Administrator will act as the first point of contact for all HR issues and be effective in proactively managing and prioritising their own workload and tasks.

Day to day you will effectively manage all aspects of HR Administration in accordance with the requirements of the HR Department and in line with data protection and employment legislation.

Responsibilities to include:

• Organising Leavers administration including the recording of the exit interview notes and ensuring Payroll are notified in a timely manner
• Recording of absence (holiday, sickness, unpaid leave)
• Processing contract changes and salary increases and ensuring Payroll are made aware of changes
• Support of company car schemes across the business
• Updating telephone lists and organisational charts
• Updating procedures, standard company forms and policies as identified and/or requested
• Supporting Line Managers with maternity leave and flexible working requests
• Note taking during employee hearings
• Monitor/manage HR inbox
• Management of employee vehicle damage claims
• Frontline support of HR queries into the HR office
• Maintenance of all electronic and paper-based employee records as required to ensure accuracy and completeness and archive leavers files in accordance with the process in place on all relevant system
• Contract production and background checking of new starters

Your credentials:

For this role you should have experience of working in a busy HR department at Assistant or Administrator level. You'll need to be solution focussed and be able to multi-task and deal with multiple workstreams.

The Swansway Group offers a range of benefits including:

• Holidays that increase with time served + 8 bank holidays
• Childcare vouchers
• Bike to work scheme
• Company life assurance scheme
• Company pension scheme
• Discounts on Swansway Group products and services
• Opportunity to develop skills further