Part Time Office Administrator and PA

Job Title: Part time Office Administrator & Personal Assistant

Location : Reigate

Role Description: My client is looking for a key team member to ensure the smooth operation of the office. The Office Administrator will handle daily administrative tasks and support the Managing Director with inbox and calendar management, and phone call filtering. They need an organized, self-motivated problem solver with attention to detail, happy to help out in all areas.

Key Responsibilities:

Office Administrator:

• Manage daily office functions (meeting room bookings, stationery, etc.)
• Provide administrative support (document preparation, scheduling meetings, etc.)
• Answer phone calls, manage emails, and direct enquiries
• Maintain office supplies inventory and manage sign-in/out forms for company items
• Coordinate company events and team activities
• Enforce company policies and procedures
• Perform data entry tasks
• Produce new documents
• Greet guests
• Assist with orders (site requirements for paper, ink, etc.)
• Manage insurances and warranties
• Support Customer Care

Personal Assistant:

• Manage inbox
• Schedule meetings and manage diary
• Take minutes in meetings
• Filter phone calls
• Provide cover for others if needed

Qualifications & Skills:

• Minimum of 5 GCSEs including Maths and English
• Experience in an office coordinator role
• Proficient in Microsoft Office Suite
• Excellent written and verbal English
• Strong organizational skills
• Good time management and ability to prioritize
• Attention to detail
• Ability to work independently and as part of a team

Salary & Benefits:

• £15-20 per hour (dependent on experience)
• Pension Plan
• Flexible core office hours (09:30-14:30, Monday-Friday)
• 20-day holiday allowance (pro rata)